V9.7 01/05/20 UD0011 Page 119 of 177
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13.5 HOW TO ENROL A USER
Organisations using a Traka Touch system within any jurisdiction where GDPR applies should ensure they have put
measures in place to fulfil their obligations under that legislation relating to biometric (finger) data, before inviting users
to enrol this data into the Traka Touch system. In particular:
The organisation may have decided that use of users Personal Data within its Traka system is based on
“legitimate interest” or some other basis that does not require “consent”, but must be mindful that this does
not normally extend to biometric data, which normally can only be used with explicit, recorded “consent”.
The organisation must ensure that its management actions and its working practices do not accidentally or
intentionally restrict the genuine freedom of choice of the employee to use the Traka system without using
the biometric reader.
The organisation must obtain the consent of the user (employee), in some form that can be kept as proof, for
the user’s biometric data to be put into the system (via the enrolment process) and used within the system
(for the purpose of identifying the user to the Traka system). The user must give this consent (if they wish to
enrol their finger), and the consent must show that they have genuine freedom of choice about giving this
consent (or not doing so). The consent must also show that the user knows they can withdraw this consent in
future, if they wish to, and that they know how to do so.
When a user decides to enrol their finger (biometric data) as a method of accessing the Traka systems, they should not
normally also have a Keypad ID Number held within the system.
There are 2 ways of enrolling users’ fingerprints on the Traka Touch system:
Manually enrolled by an admin
Via an Enrolment ID
13.5.1 MANUAL ENROLMENT BY ADMIN
This method requires both an Admin user and the user to be enrolled to be present at the Traka Touch System.
1. The Admin user must access the system and navigate to the User List, and then edit/add the required user.
2. On the User Details screen, click Access->Options->Next->Enrol and you will be presented with the enrol
screen. This button cycles round the various screens i.e. Access->Options->Enrol->Details->Access etc.
3. When you get to the enrol screen, it will display how many fingers are enrolled for the user, 0, 1 or 2.
4. To clear enrolled templates for a user, click the Clear button.
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