V9.7 01/05/20 UD0011 Page 134 of 177
This Document is uncontrolled when printed unless over stamped “CONTROLLED DOCUMENT"
17.6 EMAIL NOTIFICATIONS
The Email Notification System is a cost option feature which allows an email to be sent to one or more users when certain
system conditions are met. For example, this feature is useful to notify administrators if items are not returned on time,
or to send a receipt to a user who has taken an item.
NOTE: For a comprehensive guide to the functionality of the Email Notification Feature Option, please refer
to UD0018 – TrakaWEB User Guide
17.7 ITEM BOOKING
Item Booking is a cost option feature that is created and used within TrakaWEB. Its functionality is derived from the
TrakaWEB front end software.
The purpose of Item Booking is to allow items to be reserved for defined periods of time to specific individuals. Typical
examples of its functionality could include reserving a meeting room, a company pool vehicle, or access to restricted
areas and items. Item Booking can also be enhanced with the utilisation of Exception Alerts incorporating Curfews and
Email Notifications. Booking Confirmation Emails are created within TrakaWEB Admin.
NOTE: For a comprehensive guide to the functionality of the Item Booking Feature Option, please refer to
UD0018 – TrakaWEB User Guide
17.8 FUEL, DISTANCE & LOCATION LOGGING
Fuel, Distance & Location Logging are individual cost options which can be used to assist fleet managers with day-to-
day management of their vehicles. Each feature can be used independently or in combination. They can be purchased
individually and also be turned on or off as required.
Users with access to the system will be granted a key to a vehicle, then after returning the key to the system, they will
be requested to enter information regarding the fuel usage, the distance travelled, or time duration of journey, and the
vehicle’s current location. The next user to remove that key will be shown information as to the current location of the
vehicle.
NOTE: For a comprehensive guide to the functionality of the Item Booking Feature Option, please refer to
UD0018 – TrakaWEB User Guide
17.9 ITEM HANDOVER
Item Handover is a cost option that allows a user who has access to the system to 'handover' an item to a user who is
in the database but does not have access to the system. This feature is beneficial for customers who may want certain
higher ranking members of staff to issue keys or assets to others staff members throughout the business, but don't want
the secondary staff member to have access to the system.
NOTE: For a comprehensive guide to the functionality of the Item Handover Feature Option, please refer to
UD0018 – TrakaWEB User Guide
To Next Page
Loading...
