V9.7 01/05/20 UD0011 Page 38 of 177
This Document is uncontrolled when printed unless over stamped “CONTROLLED DOCUMENT"
8.4 DELETING USERS
GDPR Statement: To retain the audit history, such as a sequence of activity that has affected a specific
operation, procedure or event, it is recommended that the User details are maintained & not fully deleted
from the database. With this in mind, the preferred option to remove a User from a Traka system is as
follows:
Define the user as inactive so that the user cannot use the Traka system(s) any more
Replace the User ‘Forename’ & ‘Surname’ with non-specific details such as ‘Former employee#1’
It is also recommended that a backup of the database is made after the above changes are completed & all
previous database back-ups destroyed.
This process also maintains compliance with the ‘General Data Protection Regulations’ (GDPR).
NOTE: This action can only be performed by an Admin user.
1. Access the system and click Admin, Users, then highlight the desired user and select Delete.
2. The following screen will ask you whether you wish to permanently delete the user, click Yes.
NOTE: If you are deleting all of the users in the system, the last user to be deleted must be an admin user.
You will then notice the user has been removed from the user list.
To Next Page
Loading...
