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Brother
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HL-4140CN
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315 pages
Manual
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68
h
Plug in the telephone
line cord. Turn on
the machine’s power switch.
Note
To m
ake
sure that
you
have
installed t
he
SO-DIM
M properly,
you c
an print
the user
settings
page t
hat sho
ws t
he
current
memo
ry si
ze
. (Se
e
How to pri
nt a report
on
pag
e
44.)
306
308
Table of Contents
Main Page
Table of Contents
25
Default Chapter
3
Choosing a Location
3
Compilation and Publication
3
To Use the Product Safely
5
Important Safety Instructions
12
Disconnect Device
16
Radio Interference
16
Open Source Licensing Remarks
19
1 General Information
30
Using the Documentation
30
Symbols and Conventions Used in the Documentation
30
Accessing the Advanced User's Guide, Software User's Guide and Network User's Guide
31
Viewing Documentation
31
Accessing Brother Support (Windows ® )
33
Accessing Brother Support (Macintosh)
33
Control Panel Overview
35
LCD Touchscreen
37
Basic Operations
38
Volume Settings
39
Beeper Volume
39
Ring Volume
39
Speaker Volume
39
2 Loading Paper
40
Loading Paper and Print Media
40
Loading Paper in the Standard Paper Tray
40
Loading Paper in the Multi-Purpose Tray (MP Tray)
42
Unscannable and Unprintable Areas
46
Paper Settings
47
Paper Size and Type
47
Tray Use in Copy Mode
48
Tray Use in Fax Mode
48
Tray Use in Print Mode
49
Acceptable Paper and Other Print Media
50
Recommended Paper and Print Media
50
Type and Size of Paper
50
Paper Capacity of the Paper Trays
51
Handling and Using Special Paper
52
3 Loading Documents
55
How to Load Documents
55
Using the Automatic Document Feeder (ADF)
55
Using the Scanner Glass
56
4 Sending a Fax
57
How to Send a Fax
57
Faxing Letter/Legal/Folio Size Documents from the Scanner Glass
58
Cancelling a Fax in Progress
59
Colour Fax Transmission
59
Transmission Verification Report
59
5 Receiving a Fax
61
Receive Modes
61
Choosing the Receive Mode
61
Using Receive Modes
62
External TAD
62
Fax Only
62
Fax/Tel
62
Manual
62
Receive Mode Settings
63
F/T Ring Time (Fax/Tel Mode Only)
63
Ring Delay
63
Fax Detect
64
6 Telephone and External Devices
65
Telephone Line Services
65
Setting the Telephone Line Type
65
Connecting an External TAD
66
Connections
66
Multi-Line Connections (PBX)
67
Recording an Outgoing Message (OGM)
67
External and Extension Telephones
68
Connecting an External or Extension Telephone
68
For Fax/Tel Mode Only
68
Operation from External or Extension Telephones
68
Using Extension Telephones (U.K. Only)
68
Using a Non-Brother Cordless External Handset
69
Using Remote Codes
70
7 Dialling and Storing Numbers
71
How to Dial
71
Manual Dialling
71
One Touch Dialling
71
Speed Dialling
71
Fax Redial
72
LDAP Search
72
Search
72
Storing Numbers
73
Storing a Pause
73
One Touch and Speed Dial Storage Options
74
Storing One Touch Dial Numbers
75
Storing Speed Dial Numbers
77
Changing or Deleting One Touch and Speed Dial Numbers
78
Tone or Pulse
79
8 Making Copies
80
How to Copy
80
Copy Settings
80
Stop Copying
80
9 Printing Data from a USB Flash Memory Drive or Digital Camera Supporting Mass Storage
81
Creating a PRN or Postscript ® 3™ File for Direct Printing
81
Printing Data Directly from the USB Flash Memory Drive or Digital Camera Supporting Mass Storage
82
Changing the Default Settings for Direct Print
83
10 How to Print from a Computer
84
Printing a Document
84
11 How to Scan to a Computer
85
Scanning a Document
85
Scanning Using the Scan Key
85
Scanning Using a Scanner Driver
86
A Routine Maintenance
87
Replacing the Consumable Items
87
Replacing a Toner Cartridge
91
Replacing the Drum Unit
97
Replacing the Belt Unit
103
Important
106
Default Chapter
109
Replacing the Waste Toner Box
109
To Avoid Print Quality Problems, DO NOT
111
Touch the Shaded Parts Shown in the
111
Hold the Green Handle of the Belt Unit
112
Then Pull It out
112
To Avoid Print Quality Problems, DO NOT Touch the Shaded Parts Shown in the Illustration
112
With both Hands and Lift the Belt Unit up
112
Cleaning and Checking the Machine
116
Cleaning the Outside of the Machine
116
Cleaning the Scanner Glass
117
Cleaning the Laser Scanner Windows
118
Cleaning the Corona Wires
122
Cleaning the Drum Unit
126
Cleaning the Paper Pick-Up Rollers
132
Calibration
133
Auto Registration
134
Frequency (Colour Correction)
135
Manual Registration
135
Troubleshooting
136
Error and Maintenance Messages
136
Transferring Your Faxes or Fax Journal Report
143
Document Is Jammed in the Top of the ADF Unit
144
Document Is Jammed under the Document Cover
144
Document Jams
144
Document Is Jammed at the Output Tray
145
Removing Small Documents Jammed in the ADF
145
Paper Is Jammed in the MP Tray
146
Paper Jams
146
Paper Is Jammed in Paper Tray 1 or Tray 2
147
Paper Is Jammed at the Back of the Machine
148
Paper Is Jammed Inside the Machine
150
Paper Is Jammed Underneath Paper Tray 1
154
If You Are Having Difficulty with Your Machine
157
Receiving Faxes
158
Handling Incoming Calls
160
Printing Difficulties
161
Scanning Difficulties
162
Software Difficulties
162
Paper Handling Difficulties
163
Print Quality Difficulties
163
Network Difficulties
164
Setting Dial Tone Detection
166
Telephone Line Interference / Voip
166
Improving the Print Quality
167
Machine Information
174
Checking the Serial Number
174
Reset Functions
174
How to Reset the Machine
175
Menu and Features
176
On-Screen Programming
176
Menu Table
176
MENU Button and Mode Keys
176
Menu Table
177
Other Functions
208
Entering Text
212
D Specifications
213
General
213
Document Size
215
Print Media
216
Fax
218
Copy
219
Scanner
220
Printer
221
Interfaces
222
Direct Print Feature
223
Scan to USB Feature
224
Computer Requirements
225
Consumable Items
227
Network (LAN)
228
Index
229
Sending a Fax
236
General Setup
240
Memory Storage
240
Automatic Daylight Savings Time
240
Ecology Features
241
Sleep Mode
241
Toner Save
241
Deep Sleep Mode
242
LCD Screen
242
Setting the Backlight Brightness
242
Setting the DIM Timer for the Backlight
242
Mode Timer
243
Security Features
244
Secure Function Lock 2.0
244
Setting and Changing the Administrator Password
245
Setting up and Changing Restricted Users
246
Setting up and Changing the Public User Mode
246
Turning Secure Function Lock On/Off
248
Switching Users
249
Setting Lock
250
Setting up the Password
250
Changing Your Setting Lock Password
251
Turning Setting Lock On/Off
251
Restricting Dialling
252
Dial Pad Restriction
252
One Touch Restriction
252
Speed Dial Restriction
252
LDAP Server Restriction
253
Sending a Fax
254
Additional Sending Options
254
Changing a 2-Sided Fax Layout
254
Sending Faxes Using Multiple Settings
254
Changing Fax Resolution
255
Contrast
255
Additional Sending Operations
256
Dual Access (Black & White Only)
256
Manual Transmission
256
Sending a Fax Manually
256
Broadcasting (Black & White Only)
257
Real Time Transmission
258
Delayed Batch Transmission (Black & White Only)
259
Delayed Fax (Black & White Only)
259
Overseas Mode
259
Checking and Cancelling Waiting Jobs
260
Restoring All Fax Settings to the Factory Settings
260
Setting Your Changes as the New Default
260
Electronic Cover Page (Black & White Only)
261
Polling Overview
263
Polled Transmit (Black & White Only)
263
Receiving a Fax
264
Remote Fax Options (Black & White Only)
264
Fax Forwarding
264
Out of Paper Reception
264
Fax Storage
265
PC-Fax Receive
266
Changing Remote Fax Options
267
Remote Retrieval
268
Using Your Remote Access Code
268
Changing the Fax Forwarding Number
269
Retrieving Fax Messages
269
Remote Fax Commands
270
Additional Receiving Operations
271
Duplex (2-Sided) Printing for Fax Mode
271
Printing a Reduced Incoming Fax
271
Setting the Fax Receive Stamp (Black & White Only)
272
Setting the Print Density
272
Printing a Fax from the Memory
273
Polling Overview
274
Delayed Polling
274
Polling Receive
274
Secure Polling
274
Sequential Polling
274
Telephone Line Services
276
BT Call Sign (U.K. Only)
276
Additional Dialling Operations
276
Combining Quick Dial Numbers
276
Additional Ways to Store Numbers
277
Setting up Groups for Broadcasting
277
Options for Setting up Groups
279
Changing Group Numbers
280
Deleting Group Numbers
281
Fax Reports
282
Transmission Verification Report
282
Printing Reports
282
Fax Journal
282
Reports
283
How to Print a Report
283
Copy Settings
284
Improving Copy Quality
284
Stop Copying
284
Enlarging or Reducing the Image Copied
285
Duplex (2-Sided) Copying
286
Adjusting Brightness and Contrast
287
Tray Selection
287
Making N in 1 Copies
288
Page Layout
288
Sorting Copies Using the ADF
288
In 1 ID Copy
290
Adjusting Colour (Saturation)
291
Restoring All Copy Settings to the Factory Settings
291
Setting Your Changes as the New Default
291
Setting Your Favourites
292
A Routine Maintenance
293
Cleaning and Checking the Machine
293
Checking the Page Counters
293
Checking the Remaining Life of Parts
294
Replacing Periodic Maintenance Parts
294
Packing and Shipping the Machine
295
B Options
305
Optional Paper Tray (LT-300CL)
305
Memory Board
305
SO-DIMM Types
305
Installing Extra Memory
306
C Glossary
308
D Index
312
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