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DocuCentre-V C4476
Fuji Xerox DocuCentre-V C4476 Administrator's Guide
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10 Using
IP Fax (SIP)
396
Using IP Fa
x (SIP)
10
395
397
Table of Contents
Table of Contents
3
1 Before Using the Machine
15
Preface
16
Types of Manuals
17
Using this Guide
18
Organization of this Guide
18
Conventions
19
Interface Cables
21
Using the USB Interface
21
Using the Parallel Interface
22
Using the Ethernet Interface
23
Power Saver Mode
25
Changing the Interval for Entering Power Saver Mode
25
Deactivating Smart Welcomeyes
27
Customizing the Control Panel
29
Changing the Screen Default
29
Setting the Screen after Auto Clear
30
Customizing the Button Layout
31
Assigning Services to the Custom Buttons
35
Adjusting Screen Brightness
37
Touch Screen
38
Important Security Instructions
40
Entering Text
41
2 Paper and Other Media
43
Paper Types
44
Loadable Quantity and Weight
45
Supported Paper
48
Usable Paper
50
Special Media
54
Loading Paper
60
Loading Paper in Trays 1 to 4
60
Loading Paper in Tray 3 (When Tandem Tray Module Is Installed)
61
Loading Paper in Tray 4 (When Tandem Tray Module Is Installed)
62
Loading Paper in Tray 5 (Bypass Tray)
63
Loading Paper in Tray 6 (HCF B1) (Optional)
64
Changing the Paper Size
66
Changing the Paper Size for Trays 1 to 4
66
Changing the Paper Size for Tray 3 (When Tandem Tray Module Is Installed)
67
Changing the Paper Size for Tray 4 (When Tandem Tray Module Is Installed)
68
Changing the Paper Size for Tray 6 (HCF B1) (Optional)
69
Changing the Paper Settings
72
3 Maintenance
75
Replacing Consumables
76
Replacing Toner Cartridges
78
Replacing Waste Toner Container R5
80
Replacing Drum Cartridges R1, R2, R3, or R4
83
(For Customers Having a Spot Maintenance Contract)
83
Replacing Staple Cartridge (for Finisher-A1)
87
Replacing Staple Cartridge (for Finisher-B1)
89
Replacing Staple Cartridge (for C3 Finisher or C3 Finisher with Booklet Maker)
90
Replacing Booklet Staple Cartridge (for Booklet Maker Unit for Finisher-B1)
92
Replacing Booklet Staple Cartridge (for C3 Finisher with Booklet Maker)
93
Emptying the Hole Punch Waste Container (for Finisher-B1)
95
Emptying the Hole Punch Waste Container (for C3 Finisher or C3 Finisher with Booklet Maker)
96
Replacing Stamp (for Duplex Automatic Document Feeder B1-C)
97
Replacing Stamp (for Duplex Automatic Document Feeder B1-PC)
99
Cleaning the Machine
100
Cleaning the Exterior
100
Cleaning the Interior (LED Printheads)
100
Cleaning the Touch Screen
102
Cleaning the Document Cover and Document Glass (for Duplex Automatic Document Feeder B1-C)
102
Cleaning Document Cover and Document Glass (for Duplex Automatic Document Feeder B1-PC)
103
Cleaning the White Chute and the Constant Velocity Transport Glass (for Duplex Automatic Document Feeder B1-C)
104
Cleaning White Chute and Constant Velocity Transport Glass (for Duplex Automatic Document Feeder B1-PC)
104
Cleaning the Document Feeder Rollers
106
Executing Calibration
107
Executing 2 Sided Color Scanning Calibration
110
Printing a Report/List
112
Deleting a Private Charge Print Job with an Invalid User ID
113
Setting Restore Tool
114
4 Machine Status
115
Overview of Machine Status
116
Machine Information
117
General Information
117
Paper Tray Status
118
Print Reports
118
Activity Report
119
Configuration Report
120
Printer Reports
120
Fax Reports
123
Automatically Printed Reports/Lists
127
Overwrite Hard Disk
128
Print Mode
128
Fax Receiving Mode
131
Press the <Machine Status> Button
131
Faults
132
Supplies
133
Billing Information
134
On the [Machine Information] Screen
134
User Account Billing Information
135
5 Tools
137
System Settings Procedure
138
Step 1 Entering System Administration Mode
138
Step 2 Entering the System Administrator User ID and Passcode
138
Step 3 Selecting [Tools]
139
Step 4 Selecting a Setting Item on the [Tools] Screen
139
Step 5 Setting a Feature
141
Step 6 Exiting System Administration Mode
141
Tools Menu List
142
Common Service Settings
157
Machine Clock/Timers
157
Power Saver Settings
159
Audio Tones
161
Screen/Button Settings
162
Default Language
163
Keyboard Input Restriction
165
Paper Tray Settings
167
Auto Tray Switching Control
170
Image Quality Adjustment
171
Reports
173
Maintenance
175
Delete All Data
176
Finisher Adjustment
176
Software Options
176
Software Upgrade
177
Watermark
178
Secure Watermark
180
Digital Codes Settings
181
Force Secure Watermark
181
Secure Watermark Control
181
Force Annotation
183
Print Universal Unique ID
184
Image Log Control (Apeosport Series Models Only)
185
Notify Job Completion by E-Mail
187
Plug-In Settings
187
Other Settings
188
Auto Job Promotion
189
Default Print Paper Size
189
Paper Size Settings
189
Encryption Key for Confidential Data
199
Software Download
200
Copy Service Settings
203
Copy Tab - Features Allocation
203
Copy Defaults
204
Preset Buttons
204
Copy Output
208
Image Rotation
208
Original Orientation
208
Output Destination
208
Sample Job
208
Copy Control
210
Annotations - Create Comments
212
Custom Colors
212
Original Size Defaults
212
Reduce/Enlarge Presets
212
Connectivity & Network Setup
213
Port Settings
213
Ftp Client
216
Port 9100
216
Upnp Discovery
217
Protocol Settings
219
Machine's E-Mail Address/Host Name
223
Proxy Server Settings
224
EP Proxy Server Setup
225
SIP Settings
226
Outgoing/Incoming E-Mail Settings
229
T.38 Settings
229
Smtp Server Settings
230
Remote Authentication/Directory Service
231
Security Settings
236
Certificate Revocation Retrieval Settings
240
Other Settings
241
Allocate Memory
243
Print Service Settings
243
Delete Form
245
Other Settings
245
Register Google Cloud Print
245
Banner Sheet
247
Scan Service Settings
250
Screen Defaults
250
Scan Defaults
251
Searchable Text
253
Language of the Original
253
Scan to PC Defaults
254
Original Size Defaults
254
Output Size Defaults
255
Reduce/Enlarge Presets
255
Other Settings
255
Background Suppression Level
256
Shadow Suppression Level
256
Color Space
256
Tiff Format
256
Image Transfer Screen
256
Fax Service Settings
259
Screen Defaults
259
Fax Defaults
260
Fax Control
261
Maximum Stored Pages
266
Memory Full Procedure
266
Fax Received Options
267
Local Terminal Information
269
Original Size Defaults
269
Reduce/Enlarge Presets
269
Internet Fax Control
271
E-Mail/Internet Fax Service Settings
274
E-Mail Control
274
Address Book Settings
277
Folder Service Settings
278
Job Flow Service Settings (Apeosport Series Models Only)
280
Media Print Service Settings
281
Stored File Settings
282
Web Applications Service Setup (Apeosport Series Models Only)
285
Server Certificate Verification Settings
285
Server Setup
287
Other Settings
288
Web Browser Setup
289
Setup
291
Create Folder
291
Stored Programming
293
Create Job Flow Sheet
293
Restrictions on Using Job Flow
294
Digital Signature
299
Create Job Flow Sheet Keyword
302
Add Address Book Entry
302
Address Type
304
Given Name
305
Fax Number
307
Starting Rate
307
Delay Start
308
Relay Broadcast
308
Internet Fax Profile
309
Create Fax Group Recipients
310
Add Fax Comment
311
Paper Tray Attributes
311
Accounting
312
Create/View User Accounts
312
User Name
313
View Accounts
315
Reset User Accounts
316
System Administrator's Meter (Copy Jobs)
317
Accounting Type
317
Accounting Login Screen Settings
318
Fax Billing Data
319
Accounting/Billing Device Settings
319
Authentication/Security Settings
322
System Administrator Settings
322
Authentication
323
Login Type
323
Access Control
324
Create Authorization Groups
325
Create/View User Accounts
325
Reset User Accounts
325
User Details Setup
326
Maximum Login Attempts by System Administrator
328
Passcode Policy
328
Charge/Private Print Settings
329
Receive Control
329
Allow User to Disable Active Settings
331
Job Status Default
331
Overwrite Hard Disk
332
6 Centreware Internet Services Settings
335
Installation of Centreware Internet Services
336
Preparations
336
Configuration on the Machine
336
Starting Centreware Internet Services
338
Configuring Machine Settings Using Centreware Internet Services
339
7 Printer Environment Settings
343
Print Overview
344
Supported Operating Systems
345
Installation When Using Parallel Port
346
Step 1 Preparations
346
Step 2 Configuration on the Machine
346
Step 3 Configuration on the Computer
347
Centreware Internet Services Setting Items
347
Installation When Using USB Port
349
Step 1 Preparations
349
Step 2 Configuration on the Machine
349
Step 3 Configuration on the Computer
350
Centreware Internet Services Setting Items
350
Installation When Using TCP/IP (Lpd/Port 9100)
351
Step 1 Preparations
351
Step 2 Configuration on the Machine
351
Step 3 Configuration on the Computer
352
Centreware Internet Services Setting Items
352
Installation When Using Internet Printing Protocol (IPP)
354
Step 1 Preparations
354
Step 2 Configuration on the Machine
354
Step 3 Configuration on the Computer
355
Centreware Internet Services Setting Items
355
8 E-Mail Environment Settings
357
E-Mail Overview
358
Preparations
359
Installation Procedures
361
Step 1 Enabling Port and Setting up TCP/IP
361
Step 2 Configuring E-Mail Environment
362
Centreware Internet Services Setting Items
363
9 Scanner Environment Settings
365
Default Chapter
366
Scan Service Overview
366
WSD Stands for Web Services on Devices
366
Configuration of Store to Folder
368
Step 1 Enabling Port and Setting up TCP/IP
368
Step 2 Registering a Folder
369
Step 3 Configuring on the Computer
369
Configuration of Scan to PC
370
Step 1 Preparations
370
Step 2 Enabling Port and Setting up TCP/IP
371
Step 3 Configuration on the Computer
372
Configuration of Store to USB
373
Step 1 Available USB Memory Devices
373
Step 2 Centreware Internet Services Setting Items
373
Configuration of Network Scanning (Job Template Scanning)
374
Step 1 Preparations
374
Step 2 Enabling Ports and Setting up TCP/IP
374
Step 3 Configuring the SNMP Port
375
Step 4 Configuration on the Computer
375
Configuration of Scan to My Folder (Apeosport Series Models Only)
377
Step 1 Preparations
377
Step 2 Enabling SMB Port and Setting up TCP/IP
377
Step 3 Configuring Remote Authentication
378
Step 4 Configuring Scan to My Folder
379
Step 5 Configuration on the Computer
381
Configuration of Job Flow Sheets
382
Step 1 Enabling Ports and Setting up TCP/IP
382
Step 2 Configuring the SNMP Port
383
Step 3 Configuration on the Computer
383
Configuration of Store & Send Link
384
Step 1 Configuring E-Mail
384
Step 2 Enabling Authentication
384
Step 3 Other Settings
384
Step 4 Centreware Internet Services Setting Items
384
Device Information
385
Configuration of Store to WSD
386
Step 1 Preparations
386
Step 2 Enabling Port
386
Step 3 Confirmation on the Computer
387
10 Using IP Fax (SIP)
389
IP Fax (SIP) Overview
390
Preparations
390
System Requirements for the Machine
390
Settings by System Configuration
390
Installation Procedures
391
Step 1 Enabling Port and Setting up TCP/IP
391
Step 2 Configuring the SIP User Name
392
Step 3 Configuring Fax Environment
392
Step 4 Configuring the SIP Server
393
Step 5 Registering the Voip Gateway
394
11 Using the Internet Fax Service
397
Internet Fax Overview
398
Preparations
398
System Requirements for the Machine
398
E-Mail Environment
398
Installation Procedures
400
Step 1 Enabling Port and Setting up TCP/IP
400
Step 2 Configuring E-Mail Environment
401
Step 3 Testing the Internet Fax
402
12 Using the Server Fax Service
403
Server Fax Overview
404
Preparations
404
System Requirements for the Machine
404
Installation Procedure
405
Installation Overview
405
Step 1 Fax Settings
405
Step 2 Setting the Server Fax Feature
406
13 Encryption and Digital Signature Settings
409
Encryption and Digital Signature Overview
410
Types of Certificate
410
Certificate Conditions
411
Encryption Features for Communication
412
Encryption and Digital-Signature Features for Scan Files
413
Configuration of HTTP Communications Encryption
415
Installation Overview
415
Step1 Configuration on the Machine
415
Step2 Configuration on the Computer
417
Configuration of Encryption Using Ipsec
418
Installation Overview
418
Step1 Import and Configuration of a Certificate
418
Step2 Configuration on the Machine (Configuration of Ipsec)
419
Step3 Configuration on the Computer
420
Configuration of E-Mail Encryption/Digital Signature
421
Installation Overview
421
Step1 Configuration on the Machine
422
Step2 Configuration on Sender and Recipient
423
Configuration of Pdf/Docuworks/Xps Signature (Apeosport Series Models Only)
426
Installation Overview
426
Step1 Configuration on the Machine
426
Note
427
XPS Stands for XML Paper Specification
427
Step2 Configuration on the Computer
428
14 Authentication and Accounting Features
429
Note
430
Access Control
431
Types of Authentication
432
Types of Account Administration
433
Authentication and Accounting Relationship
434
Jobs Manageable by Account Administration
435
Overview of Authentication and Accounting Feature
430
Types of User
430
User Roles and Authorization Groups
430
Services Controlled by Authentication
438
Overview
438
Combination of Authentication and Account Administration Types
438
Authentication for Job Flow Sheets and Folders
441
Creating / Using Job Flow Sheet
441
Creating / Using Folder
442
When the Authentication Feature Is Enabled
443
When the Authentication Feature Is Disabled
443
Configuration for Authentication
444
Installation Overview
444
Enabling Authentication
444
Changing the Default Authorization Group Settings
447
Creating an Authorization Group
447
Configuration for IC Card Reader (Optional)
449
Step 1 Preparations
449
Step 2 Logout Method Using the Smart Card
450
Step 3 Registering Smart Card Information
450
Configuration for Account Administration
451
Step 1 Selecting an Accounting Type
451
Step 2 Registering User Information
451
User Authentication Operations
453
Authenticating Login Users
453
Changing Passcode
454
15 Problem Solving
455
Troubleshooting
456
Machine Trouble
457
Image Quality Trouble
462
Trouble During Copying
468
Unable to Copy
468
The Copy Result Is Not What was Expected
469
Trouble During Printing
472
Unable to Print
472
The Print Result Is Not What was Expected
473
Trouble During Faxing
475
Sending Problems
475
Receiving Problems
479
Trouble During Scanning
483
Unable to Scan with the Machine
483
Unable to Import Scanned Documents to the Computer
484
Unable to Send a Scanned Document over the Network (FTP/SMB)
485
Unable to Send E-Mail
486
The Image Is Not What was Expected
486
Network-Related Problems
488
When You Cannot Communicate with Other SMB Machines
488
When Using TCP/IP
488
Centreware Internet Services Problems
489
E-Mail Features Problems
490
Internet/Intranet Connection Problems
491
Ipv4 and Ipv6 Connection Problems
493
Media Print - Text Trouble
496
Media Print - Photos Trouble
497
Error Code
498
Other Errors
602
Paper Jams
603
Paper Jams in Top Left Cover a
604
Paper Jams in Bottom Left Cover C
605
Paper Jams in Top Left Cover D
605
Paper Jams in Trays 1 to 4
606
Paper Jams in Tray 3 (When Tandem Tray Module Is Installed)
607
Paper Jams in Tray 4 (When Tandem Tray Module Is Installed)
607
Paper Jams in Tray 5 (Bypass Tray)
608
Paper Jams in Tray 6 (HCF B1) (Optional)
609
Paper Jams in Duplex Module B
611
Paper Jams in Finisher-A1
611
Paper Jams in Finisher-B1
612
Paper Jams in the Center Unit 1
613
Paper Jams in C3 Finisher / C3 Finisher with Booklet Maker
613
Paper Jams in the Center Tray
613
Paper Jams at the Handle [3A]
614
Paper Jams in the Finisher Transport
614
Paper Jams at the Handle [3A] (Using the Knob [3B])
615
Paper Jams at the Handle [3C]
616
Paper Jams at the Handle [3D]
617
Paper Jams at the Handle [3D] (When the Paper Is Ejected at the Output Area)
618
Paper Jams in the Booklet Unit [4] (for C3 Finisher with Booklet Maker)
618
Paper Jams in the Folder Unit CD1
619
Paper Jams in the Booklet Tray [4A] (for C3 Finisher with Booklet Maker)
619
Document Jams
623
Duplex Automatic Document Feeder B1-C
623
Duplex Automatic Document Feeder B1-PC (Optional)
624
Stapler Faults
627
Staple Jams in Staple Cartridge (for Finisher-A1)
628
Staple Jams in Staple Cartridge (for Finisher-B1)
629
Staple Jams in Staple Cartridge (for C3 Finisher and C3 Finisher with Booklet Maker)
631
Booklet Staple Jams in Booklet Staple Cartridge (for C3 Finisher with Booklet Maker)
632
16 Appendix
635
Specifications
636
Printable Area
661
Standard Printable Area
661
Extended Printable Area
661
Internal Fonts
662
Optional Components
664
Fold Position Adjustment
667
Single Fold Position Adjustment
668
Booklet Position Adjustment
669
C Fold Position Adjustment
671
Z Fold Position Adjustment
672
Z Fold Half Sheet Position Adjustment
673
Adjust Image Transfer
675
ESC/P-K Emulation
680
Fonts
681
ESC/P-K Emulation Settings
682
Magnification Table
688
Paper Size and Number of Printable Characters
693
PDF Direct Print
695
Docuworks Direct Print
697
PCL Emulation
699
Fonts
700
Output Feature
701
Pcl Settings List
702
HP-GL/2 Emulation
707
Output Feature
708
HP-GL/2 Emulation Settings
709
Hard Clip Area
715
Printable Area
716
Auto Layout
718
Notes and Restrictions
725
Notes and Restrictions on the Use of the Copy Feature
730
Notes and Restrictions on the Use of the Print Feature
731
Notes and Restrictions on the Use of the Scan Features
733
Notes and Restrictions on the Use of the Fax Feature
739
Notes and Restrictions on the Use of the E-Mail/Internet Fax Feature
741
Notes and Restrictions for IP Fax (SIP)
746
Notes and Restrictions When Connecting with Internet Service Provider
747
Notes and Restrictions on the Interrupt Mode
749
Notes and Restrictions on Folders
751
Notes and Restrictions When Operating from Computers
752
Notes and Restrictions on Job Flows
753
Notes and Restrictions on the Security Features
754
Notes and Restrictions on the Authentication and Accounting Features
755
Notes and Restrictions for Using TCP/IP
756
Notes and Restriction for Using Secondary Ethernet (Optional)
757
Notes and Restrictions for Using Bonjour
758
Notes and Restrictions for Print E-Mail
760
Passcode Setting for Extended Function
761
Using the Telephone
764
Activity Report
766
EP System
770
Glossary
771
Index
773
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Fuji Xerox DocuCentre-V C4476 Specifications
General
Brand
Fuji Xerox
Model
DocuCentre-V C4476
Category
All in One Printer
Language
English
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