◦
The text is tightly spaced. For example, if the text that the software converts has missing or
combined characters, "rn" might appear as "m."
◦
The text is on a colored background. Colored backgrounds can cause images in the foreground to
blend too much.
●
Choose the correct profile.
Be sure to select a shortcut or preset that allows scanning as editable text. These options use scan
settings designed to maximize the quality of your OCR scan.
Windows: Use the Editable Text (OCR) or Save as PDF shortcuts.
OS X: Use the Documents preset.
●
Save your file in the correct format.
If you want to extract just the text from the document, without any of the formatting of the original,
select a plain text format, such as Text (.txt) or TXT.
If you want to extract the text, as well as some of the formatting of the original, select Rich Text
Format, such as Rich Text (.rtf) or RTF, or searchable PDF format, such as Searchable PDF (.pdf) or
Searchable PDF.
Create a new scan shortcut (Windows)
You can create your own scan shortcut to make scanning easier. For example, you might want to regularly
scan and save photos in PNG format, rather than JPEG.
1. Load your original print-side down on the scanner glass or print-side up in the document feeder.
2. Double-click the printer icon on the desktop or do one of the following to open the printer software:
●
Windows 8.1: Click the down arrow in lower left corner of the Start screen, and then select the
printer name.
●
Windows 8: Right-click an empty area on the Start screen, click All Apps on the app bar, and then
select the printer name.
●
Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All
Programs, click HP, click the folder for the printer, and then select the icon with the printer's
name.
3. In the printer software, click Scan a Document or Photo.
4. Click Create New Scan Shortcut.
5. Enter a descriptive name, choose an existing shortcut on which to base your new shortcut, and then
click Create.
For example, if you are creating a new shortcut for photos, choose either Save as JPEG or Email as
JPEG. This makes available the options for working with graphics when scanning.
6. Change the settings for your new shortcut to meet your needs, and then click the save icon to the right
of the shortcut.
NOTE: Click the More link at the top right corner of the Scan dialog to review and modify settings for
any scan.
For more information, see
Change scan settings (Windows).
38 Chapter 4 Copy and scan ENWW
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