Implementing the System
Kaba Ilco Lodging Access Control System 177
added to a level for which a number of keycards has already been made this can be done
with selecting DUPLICATE.
Example: Group 1 will be used by a team of 3 housekeepers, supervised by one
housekeeper manager with a Group 1 lockout keycard for canceling the
previous guest's access when one of the rooms prepared by their team
of housekeepers has been inspected.
These four employees all need access to the doors in Group 1, and need
to carry a Group 1 keycard.
NOT TO DO:
If the keycards are encoded in four separate operations,
then each one will have a different time stamp. The housekeeper with
the most recent Group 1 keycard will cancel all the others when they
first use their keycard in one of the Group 1 locks.
TO DO:
If the keycards are encoded together in one operation as four
identical copies, then all four will remain valid until they expire or are
reset, and any of the three housekeepers or the housekeeper manager
will have access to any of the rooms in Group 1.
If after making the first four Group 1 keycards, another two Group 1
keycards are required for two other employees, encode two
DUPLICATE Group 1 keycards that will not cancel the first four.
6.5 Training Staff
IMPORTANT: This manual contains sensitive security information and is for
management use only.
The System Administrator should provide copies of the Front Desk User's Guide to Guest
Service Attendants. That booklet provides a handy reference for all the features of the
system accessible using a Front Desk Authorization keycard, as well as relevant
background that is sufficient for most non-management staff.
Training materials and seminars are available to help with the introduction of staff and
management to the system.
For more information, contact Kaba Ilco.
6.6 Issuing Keycards to Staff
For the future integrity of the audit trail, it is important that each staff keycard issued to a
staff member or manager (i.e. given out to any employee for their use) be recorded in the
Keycard Issuing Log provided in Appendix C. The System Administrator should ensure
that each staff member has the minimum number of keycards (usually only one keycard
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