Chapter 6
178 Kaba Ilco Lodging Access Control System
per person) for all their access needs, and an Emergency keycard should be available on
every shift. Each keycard must be "signed out" for legal proof of the identity of the
authorized card holder.
Example of how to use the Keycard Issuing Log:
Many properties prefer to manage Staff keycards by signing them out to each staff
member for each shift. In addition, Staff keycards have an expiry date. Many properties
choose an expiry for Staff keycards of one month. This choice of expiry ensures that
unreturned keycards are invalidated after a reasonable period of time, in the event of staff
turnover, but it is also far enough in the future to allow an efficient daily sign-out
procedure as follows.
Sample daily sign-out procedure:
1. Encode the new Staff keycards needed for the entire month. If this is not the first
time these keycards are being made, the choice is available to re-encode the
keycards currently carried by staff, or to encode new blank keycards, and collect
the previous month's keycards for re-use at a later date.
2. Complete the Staff Keycard Issuing Log for the upcoming month. Enter each
“sequence id”, the type of keycard, and the ID code written on the card (if any),
but leave the employee name and the other spaces blank.
IMPORTANT: Never identify a keycard with the rooms it opens. The ID code
written on the keycard, if any, should help to identify the keycard,
but be meaningless to others. A good example would be a number
that designates the month for which the keycard is valid, followed
by a number that is not related to the doors opened by the
keycard.
Employee MUST sign for Restricted Area, Sub-Master and Master level entry keycards and all Authorization keycards*
ID
Code
Keycard Sequence id
Employee
Name
Date
Time
OUT
Signature Date
Time
IN
Signature
12011 Group 1 35597-031
12422 Floor 5 35598-055
12103 Floor 5 35598-057
12054 Section 3 35599-083
21604 FDA 12 44234-021
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