Ricoh MFSP213SFNW1

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6. Sending and Receiving a Fax

128 opal-p2_mf2_com_user_guide_00142116_eng.xml

Draft 2014/01/07

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Table of Contents1
How to Read this Manual7
Introduction7
Legal Prohibition7
Disclaimer7
About IP Address8
Differences in Performance/Functions between Different Models8
Note to Administrator10
Model-Specific Information12
Important Safety Instructions13
User Information on Electrical & Electronic Equipment13
Environmental Advice for Users13
Note for the Battery And/Or Accumulator Symbol (for EU Countries Only)14
Notes to Users of Facsimile Unit15
Important Safety Instructions16
Notes to Users in the State of California16
ENERGY STAR Program17
Guide to the Machine19
Guide to Components19
Exterior19
Exterior21
Interior23
Control Panel23
About Operation Tools28
Initial Setup29
Configuring Network Settings30
Configuring the IP Address Settings30
Wireless LAN Setup32
Configuring the IP Address Settings Using the Smart Organizing Monitor34
Wireless LAN Setup36
Loading Paper39
Supported Paper39
Non-Recommended Paper Types41
Print Area42
Loading Paper45
Loading Paper into Tray 145
Loading Paper into Bypass Tray49
Specifying Paper Type and Paper Size Using Control Panel51
Specifying Paper Type and Paper Size Using Smart Organizing Monitor52
Placing Originals54
About Originals54
Placing Originals on the Exposure Glass56
Placing Originals in the Auto Document Feeder57
Printing Documents59
Basic Operation59
Printing on both Sides of Sheets59
Canceling a Print Job60
If a Paper Mismatch Occurs62
Continuing Printing Using Mismatched Paper62
Resetting the Print Job62
Copying Originals63
Copier Mode Screen63
Basic Operation65
Canceling a Copy66
Making Enlarged or Reduced Copies67
Specifying Reduce/Enlarge67
Making Combined/2-Sided Copies69
Specifying Combined and 2-Sided Copies72
Copying both Sides of an ID Card Onto One Side of Paper74
Specifying the ID Card Copy Setting74
Copying an ID Card75
Specifying the Scan Settings77
Adjusting Image Density77
Selecting the Document Type According to Original77
Scanning Originals79
Scanner Mode Screen79
Registering Scan Destinations80
Modifying Scan Destinations85
Deleting Scan Destinations86
Basic Operation87
Scan to E-Mail/Ftp/Folder87
Basic Operation for Scan to USB90
Specifying the Scan Settings92
Specifying the Scanning Size According to the Size of the Original92
Adjusting Image Density92
Specifying Resolution93
Scanning from a Computer94
Using TWAIN Scanner94
TWAIN Scanning94
Basic Operation for WIA Scanning99
Sending and Receiving a Fax101
Fax Mode Screen101
Setting the Date and Time102
Entering Characters103
Registering Fax Destinations104
Registering Fax Destinations Using the Control Panel104
Sending a Fax107
Selecting Transmission Mode107
Basic Operation for Sending a Fax108
Specifying the Fax Destination111
Useful Sending Functions115
Specifying the Scan Settings118
Using the Fax Function from a Computer (PC FAX)120
Basic Operation for Sending Faxes from a Computer120
Configuring Transmission Settings121
Configuring the PC FAX Address Book121
Editing a Fax Cover Sheet123
Receiving a Fax124
Selecting Reception Mode124
Printing out Faxes Stored in Memory126
Lists/Reports Related to Fax127
Configuring the Machine Using the Control Panel129
Basic Operation129
Menu Chart131
Copier Features Settings132
Scanner Features Settings135
Fax Transmission Features Settings137
Fax Features Settings139
Address Book Settings144
System Settings145
Printing Lists/Reports150
Printing the Configuration Page150
Types of Lists/Reports150
Printer Features Settings152
Network Settings155
Administrator Settings159
Configuring the Machine Using Utilities165
Using Web Image Monitor165
Displaying Top Page166
Changing the Interface Language168
Checking the System Information169
Status Tab169
Counter Tab170
Machine Information Tab171
Configuring the System Settings172
Sound Volume Adjustment Tab172
Tray Paper Settings Tab172
Copier Tab173
Fax Tab173
Toner Management Tab174
Interface Tab175
Shortcut to Function Tab176
Registering Destinations177
Configuring the Fax Received File178
Configuring the Network Settings179
Network Status Tab179
Ipv6 Configuration Tab180
Network Application Tab180
DNS Tab181
Auto E-Mail Notification Tab182
SNMP Tab183
SMTP Tab184
POP3 Tab185
Wireless Tab185
Configuring the Ipsec Settings188
Ipsec Global Settings Tab188
Ipsec Policy List Tab188
Printing Lists/Reports192
Configuring the Administrator Settings193
Administrator Tab193
Reset Settings Tab193
Backup Setting Tab194
Restore Setting Tab195
Set Date/Time Tab195
Energy Saver Mode Tab196
Help Source File Setting Tab197
Using Smart Organizing Monitor198
Checking the Status Information198
Configuring the Machine Settings200
Printing the Configuration Page201
Maintaining the Machine203
Replacing the Print Cartridge203
Cautions When Cleaning205
Cleaning the Inside of the Machine206
Cleaning the Exposure Glass207
Cleaning the Auto Document Feeder208
10. Troubleshooting209
Common Problems209
Paper Feed Problems210
Removing Printing Jams211
Removing Scanning Jams216
Print Quality Problems218
Checking the Condition of the Machine218
Printer Problems219
Print Positions Do Not Match Display Positions220
Copier Problems221
Scanner Problems222
Fax Problems223
Error and Status Messages on the Screen226
Error and Status Indicate on the Control Panel233
Error and Status Messages Appear on Smart Organizing Monitor235
11. Appendix237
Notes about the Toner237
Moving and Transporting the Machine238
Disposal238
Where to Inquire238
Consumables239
Print Cartridge239
Specifications of the Machine240
General Function Specifications240
Printer Function Specifications242
Copier Function Specifications243
Scanner Function Specifications244
Fax Function Specifications244
Trademarks246
Index249

Ricoh MFSP213SFNW1 - Page 128

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