Accounting
214 Xerox
®
WorkCentre
®
6655 Color Multifunction Printer
System Administrator Guide
Xerox
®
Standard Accounting
This section includes:
• Enabling Xerox Standard Accounting .................................................................................................................... 214
• Setting Service Tracking Options ............................................................................................................................. 215
• General and Group Accounts ..................................................................................................................................... 215
• Adding a User and Setting Usage Limits .............................................................................................................. 216
• Managing User Information...................................................................................................................................... 217
• Assigning Users to an Account .................................................................................................................................. 219
• Usage Limits .................................................................................................................................................................... 219
•
Configuring Validation Policies and Print Job Exceptions .............................................................................. 221
Xerox
®
Standard Accounting tracks the numbers of copy, print, scan, and fax jobs for each user. You can
set limits to restrict the total number of jobs by type that a user can produce. You can generate reports
listing usage data for individual users and groups.
When Xerox
®
Standard Accounting is enabled, users must log in to the printer before they can access
services. Before they can print documents from their computer to the printer, they must provide their
account details in the print driver.
Notes:
• If Xerox
®
Standard Accounting is enabled, you cannot enable other accounting modes.
• Install device drivers and enable accounting in those drivers for all user computers.
You can create the following user IDs and accounts:
• Unique Xerox
®
Standard Accounting user IDs, up to 2497
• General Accounts, up to 500
• Group Accounts, up to 499
All user IDs must be assigned to one or more group accounts. Xerox
®
Standard Accounting settings and
account data are stored in the printer. Xerox recommends that you use the Cloning feature to back up
settings. If Xerox
®
Standard Accounting settings are lost or deleted, you can restore them using the
cloning backup file. For details, see Cloning on page 240.
Enabling Xerox Standard Accounting
1. In CentreWare Internet Services, click Properties>Login/Permissions/Accounting>Accounting
Method.
2. Click the pencil icon.
3. Under Accounting Method, select Xerox Standard Accounting.
4. Click Save.
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