Smart Technologies SRS-Lync-L - Setup And Maintenance Guide Manual

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SMARTRoomSystem™

for Microsoft®Lync®

SETUP AND MAINTENANCE GUIDE

FOR MODELS SRS-LYNC-XS, SRS-LYNC-S, SRS-LYNC-M, SRS-LYNC-M-DUAL, SRS-LYNC-LANDSRS-LYNC-XL

Main Page

Important Information3
Table of Contents5
Chapter 1 Welcome8
About Your Room System8
Features8
Integration with Lync8
Simple Startup8
Automatic Sharing of Video and Audio8
Collaboration8
Presence Detection9
Components9
SMART Board Interactive Flat Panels10
Lync Appliance10
Console10
Camera11
Speakers11
Video Connection Harness for Guest Laptops11
Accessories11
Wall Stand Kit12
Additional Table Microphones12
Comparing Room Sizes12
About this Guide14
Other Documentation and Resources14
Specifications14
Preparation Information15
Installation Instructions15
User Documentation and Training16
Knowledge Base16
Chapter 2: Preparing for Your Room System17
Chapter 3: Installing Your Room System's Hardware19
Chapter 4: Configuring Your Room System's Software23
Before Configuring Your Room System's Software24
Starting Your Room System for the First Time24
Starting Your Room System24
Configuring Lync Room System Software First-Run Installation Settings33
Logging on and Configuring the Displays34
Configuring SMART Settings36
Configuring Lync Room System Software39
Checking the Status of the Lync Room System Software Product Key40
Testing Your Room System41
Chapter 5: Using Your Room System43
Scheduling Meetings43
Turning on Your Room System44
Starting Meetings and Whiteboard Sessions45
Managing Meetings Using the Console46
Presenting Content During Meetings49
Presenting Computer Screens49
Presenting Files50
Using the Whiteboard Feature50
Supporting Users with Special Needs51
Ending Meetings52
Chapter 6: Maintaining Your Room System53
Recommended Tools54
Remotely Monitoring Your Room System55
Installing the Lync Room System Administrative Web Portal55
Using the Lync Room System Administrative Web Portal55
Updating Software and Firmware58
Turning off Your Room System59
Maintaining the Interactive Flat Panels61
Calibrating the Interactive Flat Panels61
Orienting the Interactive Flat Panels64
Cleaning the Screens65
Cleaning the Presence Detection Sensors66
Cleaning the Camera Windows and Reflective Tape66
Maintaining Ventilation67
Preventing Condensation67
Replacing a Pen Nib68
Using the Kickstands to Access Connectors68
Maintaining the Console69
Maintaining the Camera69
Maintaining the Microphones70
Maintaining the Speakers70
Checking Your Room System Cable Connections70
Checking Your Room System Installation70
Removing and Transporting Your Room System71
Chapter 7: Troubleshooting Your Room System73
Resolving Hardware Issues73
Locating Serial Numbers74
Locating Power and Status Lights75
Resolving Issues with the Interactive Flat Panels76
Resolving Issues with the Console78
Resolving Issues with the Camera79
Resolving Issues with the Microphones80
Resolving Issues with the Speakers80
Resolving Issues with Connected Laptops81
Resolving Software Issues82
Resolving Issues with the Calendar82
Resolving Issues with Shared Powerpoint Files82
Improving the Restart Time82
Adding Trusted Domains to Your Room System82
Testing Your Room System84
Appendix A: Using the Lync Admin Console and SMART Settings85
Accessing the Lync Admin Console and SMART Settings85
Lync Admin Console Controls86
SMART Settings Controls90
Appendix B: Using the Interactive Flat Panel On-Screen Display Menu93
Accessing the On-Screen Display Menu93
Changing Settings in the On-Screen Display Menu94
SMART Board 8055I Interactive Flat Panel On-Screen Display Menu95
SMART Board 8070I-G4 Interactive Flat Panel On-Screen Display Menu100
SMART Board 8084I-G4 Interactive Flat Panel On-Screen Display Menu106
Appendix C: Resetting the Room System to Factory Defaults115
Appendix D: Hardware Environmental Compliance119
Waste Electrical and Electronic Equipment and Battery Regulations (WEEE and Battery Directives)119
Batteries119
More Information119
Index121

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