TimePilot Extreme Blue II

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TimePilot Extreme Blue II Enhanced Quick Start Guide

1. Unpack the box.

Here’s what’s inside:

Detailed instrucons are available online: www.TimePilot.com/SupportCenter.htm Having problems? Contact TimePilot tech support at 630-879-6400 or Support@TimePilot.com

iBuons (10)

Extreme Blue II

me clock

Padlock

Mounng

plate

4 AA

baeries

Soware CD

Blue Dot

Receptor

USB Drive

Management

iBuon

2. Prepare

the padlock.

Set a combinaon

on the padlock

using the

instrucons in the

lock package.

4. Download

the app.

Go to your app

store—iTunes’ App

Store for iPhones

and Google Play for

Android phones—

and download the

app. It’s free.

To nd the

app, search

for “TimePilot

Extreme.” Look for

the icon below.

Screw the mounng plate to the wall (or wall stud

or anywhere the clock will be used).

The weatherproof Extreme Blue II clock can be

mounted anywhere, but it’s always best to mount

it vercally where it will be shielded from the

elements as much as possible, but sll accessible

to your employees.

Hook the clock onto the mounng plate and use

the padlock to lock the assembly through the

loop at the boom of the clock.

Note that with the clock locked down, access to

the screws holding the mounng plate to the wall

are blocked. This feature was designed to deter

the of the clock.

3. Mount your clock.

Tap the icon (shown at right) to start your app for the rst me and you’ll start the Quick Setup, which will guide you

through the process of preparing your app for use. You can make changes later by tapping the “Sengs” icon (in the upper

le corner) in the app.

5. Set up

the app.

Important advice from our Support Sta: Don’t “dive in” and switch everything immediately to your TimePilot system. Our customers

have the best results when they start slowly and run TimePilot alongside their current system for a pay period or two.

If you have Extreme

Blue—without the PC

soware on a CD—you

need our Extreme Blue

Quick Start Guide,

available at

TimePilot.com/

Support Center

Dropbox is a free Cloud service that

acts as a “middleman” between

your smartphone at the TimePilot

soware on your PC. Aer you use

your iPhone to collect data from

your Extreme Blue II clock(s) and

make any necessary correcons,

you’ll send the data to Dropbox.

The data is stored in your Dropbox

account unl you retrieve it with the

TimePilot Central soware.

Enter a name for your phone and

its phone number, then tap the

“Extreme Blue Enhanced” buon. Tap

the “Link to Dropbox” buon that

appears.

If you already have a Dropbox

account, log in by entering your email

address and password. If you don’t have

one, tap the “New to Dropbox” link at

the boom of the screen and follow the

instrucons that appear.

When the linking process is complete,

you’ll be returned to the app setup

screen.

On the next page you’ll set up your

PC soware and add employees to

the soware and to the phone.

Need help?

Do you have a question about the TimePilot Extreme Blue II and is the answer not in the manual?

Summary

Unpack the Box and Prepare Your System

Unpacking the TimePilot Extreme Blue II

Details the contents of the TimePilot Extreme Blue II box, including iButtons, mounting plate, and software.

Preparing the Padlock

Instructions on setting a combination on the padlock included with the system.

Mounting the TimePilot Extreme Blue II Clock

Guidance on securely mounting the weatherproof clock vertically, shielded from elements.

Download and Set Up the TimePilot Mobile App

Downloading the TimePilot App

Instructions to download the free TimePilot Extreme app from iOS App Store or Google Play.

Initial App Setup and Dropbox Integration

Guides through setting up the app, linking to Dropbox for data transfer, and account login.

PC Software Installation and Setup

Installing Dropbox on Your PC

Instructions to download and install the free version of Dropbox for PC synchronization.

Installing TimePilot Software

Process for installing TimePilot Central software and drivers from the CD or download.

Configuring TimePilot Central and Cloud Link

Setting up TimePilot Central, adding employee profiles, and connecting to your Dropbox account.

Sending Employee Data and Using the App

Sending Employee Profiles to the Phone

Using Clock Manager to send employee profiles from TimePilot Central to your mobile device.

Retrieving Profiles on the Mobile App

Steps to download employee profiles from Dropbox to the TimePilot mobile app.

Clocking In and Out

Instructions on how employees use their iButton to record clock-in and clock-out times.

Mobile App Usage and Data Management

Navigating the Mobile App Interface

Overview of the app's main screen, menu options, and icons for managing employees.

Collecting Clock Data from the Device

Procedure for downloading clock-in/out transactions from the Extreme Blue II clock to the phone.

Sending Transaction Data to PC via Dropbox

Steps to upload collected transaction data from the app to Dropbox for PC retrieval.

Naming TimePilot Clocks

Guide on assigning unique names to multiple TimePilot clocks for easier identification.

The TimePilot Extreme Blue II Enhanced is a time and attendance tracking system designed for businesses to manage employee clock-ins and clock-outs efficiently. It leverages a combination of physical hardware, a smartphone application, and PC software, integrated with cloud services for data synchronization.

Function Description:

The core function of the TimePilot Extreme Blue II Enhanced system is to record employee work hours accurately. Employees clock in and out by touching an iButton to the time clock. This data is then collected via a smartphone app and synchronized through a cloud service (Dropbox) to the TimePilot Central software on a PC, where it can be processed for payroll and attendance management. The system is designed to be robust and weatherproof, allowing for flexible installation in various environments.

Important Technical Specifications:

Time Clock: The Extreme Blue II time clock is a weatherproof device designed for outdoor and indoor use. It features two iButton probes ("In" and "Out") for recording transactions. It is secured to a mounting plate with a padlock, which also blocks access to the mounting screws, deterring theft.
iButtons: Small, durable electronic tokens used by employees to clock in and out. The system includes 10 iButtons and a special Management iButton.
Power: The time clock operates on 4 AA batteries.
Connectivity: The system utilizes a Blue Dot Receptor for assigning iButtons directly at the PC. Data transfer from the time clock to the smartphone app is done by touching the Management iButton to the clock's "Out" probe. Data synchronization between the smartphone app and the PC software is facilitated via Dropbox, a free cloud service.
Software:
- TimePilot Extreme Blue II Enhanced App: A free smartphone application available for iPhones (iOS) and Android phones (Google Play). It allows for collecting data from the time clock, managing employee profiles (adding, editing, deleting), viewing individual employee transactions, and sending data to the cloud.
- TimePilot Central Software: PC-based software installed from a CD (or downloadable from the TimePilot Support Center). This is the core of the TimePilot system, used for setting up the system, managing employee profiles, retrieving data from the cloud, and processing time and attendance information.
- Clock Manager: A component of the TimePilot Central software used to connect time clocks to the PC software, send employee profiles to the phone, and retrieve transactions from the phone.
Security: The physical clock is designed to deter theft by blocking access to mounting screws when locked. Data transfer uses a secure cloud service (Dropbox).

Usage Features:

Installation:
1. Unpacking: The box includes the Extreme Blue II time clock, 10 iButtons, a Management iButton, a mounting plate, a padlock, 4 AA batteries, a Blue Dot Receptor, a USB drive, and a software CD.
2. Padlock Preparation: Set a combination on the padlock according to its instructions.
3. Clock Mounting: Screw the mounting plate to a wall or stud. Mount the weatherproof clock vertically, shielded from elements but accessible. Hook the clock onto the plate and use the padlock to secure it through the loop at the bottom, blocking access to mounting screws.
4. App Download: Download the free "TimePilot Extreme" app from the iTunes App Store (for iPhones) or Google Play (for Android phones).
5. App Setup:
  - Launch the app and follow the Quick Setup.
  - Enter a name and phone number for the device.
  - Tap "Extreme Blue Enhanced," then "Link to Dropbox."
  - Log in to an existing Dropbox account or create a new one.
  - The app setup screen will reappear upon successful linking.
PC Software Installation and Setup:
1. Dropbox Installation (PC): If not already installed, download and install the free version of Dropbox on the PC from www.Dropbox.com/basic, logging in with the same account used on the phone.
2. TimePilot Software Installation: Insert the CD (or download from TimePilot.com) and run the "Install TimePilot Software" and "TimePilot Installation Wizard." Install "TimePilot Central" (the core software) and the Blue Dot Receptor driver.
3. Software Setup and Cloud Linking:
  - Launch TimePilot Central from the desktop icon.
  - Follow the Setup Wizard, providing the software's serial number (found on a sticker with warranty info).
  - Add employee profiles and assign iButtons using the Blue Dot Receptor.
  - Connect to the Cloud, allowing the software to create a TimePilot Cloud folder in the Dropbox account.
Employee Profile Management:
- Sending Profiles to Phone:
  - In TimePilot Central, launch Clock Manager (via "Setup" menu).
  - Log in if prompted. The phone will appear as an icon.
  - Right-click the phone icon and select "Send Profiles to Phone." Choose to send all profiles, groups, or individual profiles.
  - On the phone app, tap the "Settings" menu (three horizontal lines), then "Extreme Blue Enhanced," and "Get Profiles from Cloud." Employee names and iButton numbers will download to the phone.
  - Note: "Pay Period," "Overtime," and "Rounding" settings in the app are controlled by TimePilot Central.
Clocking In and Out:
- Employees touch their iButton to the center of either the "In" or "Out" probe on the time clock.
- A successful transaction is indicated by two beeps and a flashing orange or green light.
- The metal part of the iButton must touch both the inner flat surface and the rim of the probe.
Collecting Data from the Clock:
- On the phone app, tap the gray Management iButton to the clock's "Out" probe. The clock lights will flash.
- On the phone app, tap the "Clock" icon at the bottom of the Main screen, then "Get New Transactions."
- Transactions will download to the phone.
Sending Data from Phone to PC:
- On the phone app, tap the "Settings" menu, then "Extreme Blue Enhanced."
- Tap "Send Data to Cloud."
- On the PC, start Clock Manager (via "Setup" menu in TimePilot Central). The phone that sent data will appear in red, indicating data is in Dropbox.
- Right-click the phone and select "Get Transactions from Phone." Data will flow into the TimePilot database.
App-based Employee Management:
- Viewing Transactions: Double-tap an employee's name on the Main screen.
- Editing Employee Profiles: Tap an employee's name to highlight it, tap "Menu" (top right), then "Edit Employee." Tap "Save" when done.
- Adding/Deleting Employees: Tap "Menu," then "Add Employee" or "Delete Employee." Tap "Save" when done.
- Clocking In/Out via App: Tap an employee's name to highlight it, tap "Menu," then "Clock In" or "Clock Out." Tap "Save" when done. The transaction time matches the phone's time.
- Editing Existing Transactions: Tap an employee's name to highlight it, tap "Menu," then "Edit Transaction." Tap "Save" when done.
Naming Clocks: For multiple clocks, start the app, tap the "Clock" icon, then "Menu," and choose "Set Clock Name."

Maintenance Features:

Battery Replacement: The time clock uses 4 AA batteries. No specific instructions are provided for replacement, but it's implied to be a user-serviceable task.
Software Updates: While not explicitly detailed as a maintenance feature, the system's reliance on software (PC and app) and cloud services suggests that updates would be managed through standard software update procedures.
Troubleshooting: Contact information for TimePilot tech support (phone and email) is provided for assistance with problems.
Online Documentation: Detailed instructions are available online at www.TimePilot.com/SupportCenter.htm.