QuickBooks for Mac 2014 User’s Guide 91
can select the items you want include on the invoice and indicate the amounts or percentages for
each item.
3 Specify the amounts you want to include on the invoice, and click OK. The amounts shown are based
on what you told QuickBooks you wanted to do in the previous step. You can change any of the
amounts on the invoice here, but not any of the amounts on the original estimate. Use the
checkboxes at the bottom of the window to show more detail such as the quantity/rate and
percentages.
This completes one invoice in the series of invoices you are sending your customer. To create the next
progress invoice for this job, start with Step 1. The next invoice picks up where you left off with the
remaining amount on the estimate.
Tips for progress invoicing:
• If you usually invoice for phases of a job, and you plan to turn your estimate into a series of progress invoices,
divide the estimate into sections. Make each section correspond to one phase. Enter a subtotal item after items
for each phase.
• When you turn the estimate into a progress invoice for one phase, it will be easy to invoice 100% (or another
percentage) of the items for that phase alone.
Modifying your progress invoice
When you use progress invoicing, you can modify the amounts that are on each invoice on the Specify Invoice
Amounts window.
At a minimum, the Specify Invoice Amounts window contains this information:
o Item. The item(s) copied from the estimate when you created the invoice.
o Est Amt. The amount of the item you entered on the estimate.
o Prior Amt. The amount you've previously invoiced your customer for. If this is the first invoice you've sent
the customer for this job, this amount will be 0.
o Amount. The amount you are invoicing the customer for on this invoice.
o Tax. The tax that is applicable for the item.
If you select Show Quantity and Rate, you'll see these additional columns:
o Est Qty. The quantity of the item you entered on the estimate.
o Est Rate. The rate you entered on the estimate.
o Prior Qty. The quantity that appeared on prior invoices for the original estimate.
o Prior Amt. The amount that appeared on prior invoices for the original estimate.
o Qty. The quantity you're invoicing your customer for on this invoice.
o Rate. The rate you're invoicing your customer for on this invoice.
If you select Show Percentage, you'll see these additional columns:
o Prior %. The percentage of the original estimate you included on prior invoices.
o Curr %. The percentage you are currently invoicing your customer for with this invoice.
o Tot %. The total percentage of the original estimate you have invoiced this customer for.
To Next Page
Loading...