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Apple Mac 2014 User Manual

Apple Mac	2014
280 pages
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QuickBooks)for)Mac)2014)
User’s)Guide)
by Shelly King, Liz Hamill, E Lisette Gerald-Yamasaki, and the QuickBooks for Mac team
Version 2.0
October 30, 2013
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Apple Mac 2014 Specifications

General IconGeneral
GraphicsIntel HD Graphics 5000
Operating SystemOS X Yosemite
ModelApple Mac mini (Late 2014)
Processor1.4 GHz dual-core Intel Core i5 (Turbo Boost up to 2.7 GHz) or 2.6 GHz dual-core Intel Core i5 (Turbo Boost up to 3.1 GHz)
Memory4GB or 8GB of 1600MHz LPDDR3 RAM
PortsHDMI, 4 x USB 3.0, Thunderbolt 2, SDXC card slot, Gigabit Ethernet, Audio out/headphone minijack
Wireless802.11ac Wi-Fi, Bluetooth 4.0
Dimensions1.4 inches (3.6 cm), Width: 7.7 inches (19.7 cm), Depth: 7.7 inches (19.7 cm)
Weight2.6 pounds (1.2 kg)
Storage500GB or 1TB HDD, or 256GB SSD

Summary

Welcome to QuickBooks for Mac 2014

Running QuickBooks

Covers the process of launching and installing QuickBooks for Mac.

System Requirements

Lists the necessary hardware and software specifications for running QuickBooks for Mac.

Installing and Upgrading QuickBooks

Provides step-by-step instructions for installing and upgrading QuickBooks for Mac.

Converting Your File from QuickBooks for Windows

Explains the process and considerations for converting company files from Windows to QuickBooks for Mac.

What’s New in 2014?

Highlights new features and significant improvements in the 2014 version of QuickBooks for Mac.

New to QuickBooks?

Guides new users through the initial setup and creation of a company file in QuickBooks.

Set Up and Go

Offers a checklist-based approach to help new users get started with QuickBooks quickly.

Lists

How to Use Lists

Explains basic operations for managing lists, including adding, editing, searching, and sorting entries.

Managing List Entries

Details how to manage entries within QuickBooks lists, such as merging and exporting.

Deleting an Item from a List

Describes the process and restrictions for deleting items from QuickBooks lists.

Adding Custom Fields

Explains how to add custom fields to customers, vendors, employees, and items for personalized tracking.

Accounts

Types of Accounts

Categorizes QuickBooks accounts into balance sheet and income/expense types.

Your Chart of Accounts

Explains how to manage and use the Chart of Accounts for tracking business finances.

Adding or Editing Accounts

Provides instructions on how to add new accounts or modify existing ones in the Chart of Accounts.

Working with Registers

Details how to use account registers to track transactions and edit entries.

Changing an Opening Balance

Explains how to set or change the initial balance for QuickBooks accounts.

Using a General Journal

Describes how to use the General Journal Entry window for recording debits and credits.

Items

Types of Items

Outlines the ten different types of items available in QuickBooks for sales and purchase forms.

Adding or Editing Items

Guides users on how to add new items or edit existing ones in the QuickBooks Item list.

Creating Service, Non-Inventory Part, or Other Charge Items

Details the setup process for common item types used for services, non-inventory parts, and other charges.

Creating Items for Inventory

Explains how to create inventory part items to track stock, cost of goods sold, and inventory value.

Importing Items in Batches

Provides instructions on how to import multiple items into QuickBooks from a spreadsheet.

Changing the Price of Items

Describes methods for adjusting item prices by a specific amount or percentage.

Getting Paid

Customer Center

Overview of the Customer Center for managing customer and job information and transactions.

Adding or Editing a Customer

Details the process of adding new customers or editing existing customer records in QuickBooks.

Contact Sync

Explains how to synchronize QuickBooks contacts with Apple's Address Book for seamless data management.

Estimating Work You’re Going to Do

Guides users on creating estimates for potential jobs to provide cost proposals to customers.

Sending Your Customer an Invoice

Provides steps for creating and sending invoices to customers for goods or services rendered.

Receiving Payments

Details how to record payments received from customers against invoices or statements.

Accepting Your Customer's Credit and Debit Cards

Explains how to set up and process credit and debit card payments using QuickBooks.

Setting Up for Finance Charges

Covers the configuration of finance charges for overdue customer balances.

Paying Others

Vendor Center

Overview of the Vendor Center for managing vendor information and transactions.

Entering Vendors in QuickBooks

Guides users on how to add new vendors or edit existing vendor records in QuickBooks.

Types of Vendor Transactions

Explains various transaction types related to vendors, such as receiving items and paying bills.

Paying Your Bills

Details how to manage and pay bills entered into QuickBooks.

Using 1099s

Covers the setup and verification process for generating 1099-MISC and 1096 tax forms.

Banking

Writing Checks and Entering Credit Card Charges

Describes how to record check writing and credit card transactions within QuickBooks.

Managing Deposits

Explains the process of making deposits, including deposit summaries and slips.

Online Banking

Guides users on setting up and using online banking features for importing transactions.

Reconciling Your Accounts

Provides a comprehensive guide to reconciling bank and credit card accounts in QuickBooks.

What to do if Your Account Doesn't Balance

Offers troubleshooting steps for resolving discrepancies during account reconciliation.

Selling Things

Inventory

Covers the setup and management of inventory tracking features in QuickBooks.

Buying Inventory

Details the methods for purchasing and recording inventory items in QuickBooks.

Selling Your Inventory

Explains how to track sales transactions for inventory items, including creating sales summaries.

Sales Tax

Guides users on setting up, calculating, and paying sales tax in QuickBooks.

Paying Sales Tax

Provides instructions on how to pay sales tax to tax agencies through QuickBooks.

Finding Out How You're Doing

Income Tracker

Provides a quick overview of business income, including active estimates and open invoices.

Company Snapshot

Offers real-time company information and task access, including trends and account balances.

Reports and Graphs

Explains how to generate and interpret various financial reports and graphs in QuickBooks.

Customizing Your Report

Details how to customize reports using filters, date ranges, and other options.

Other Cool Things About QuickBooks

Your Toolbar: Picking the Icons You Want

Guides users on customizing the QuickBooks toolbar by adding, removing, or rearranging icons.

Attaching Documents and Other Files to QuickBooks

Explains how to attach documents, photos, and other files to QuickBooks records and transactions.

Layout Designer

Describes how to use Layout Designer to customize the appearance of QuickBooks forms.

Budgeting

Covers the process of setting up and managing budgets for accounts, customers, jobs, or classes.

Printing in QuickBooks

Provides instructions for printing various forms, checks, labels, and reports from QuickBooks.

Restoring Your Company File from a Backup

Details the steps to restore a QuickBooks company file from a backup disk image.

APPENDIX A Keyboard Shortcuts

General Shortcuts

Lists common keyboard shortcuts for navigating and accessing QuickBooks features.

Editing Shortcuts

Provides keyboard shortcuts for common editing tasks within QuickBooks.

Moving Around a Window

Lists keyboard shortcuts for navigating between fields and elements within windows.

APPENDIX B Intuit Interchange Format

Chart of Accounts (ACCNT)

Details the structure and keywords for importing/exporting chart of accounts data.

Budgets (BUD)

Explains the keywords and structure for importing/exporting budget data.

Class List (CLASS)

Describes the keywords and structure for importing/exporting class list data.

Customer Type List (CTYPE)

Details the keywords and structure for importing/exporting customer type list data.

Customer:Job List (CUST)

Explains the keywords and structure for importing/exporting customer and job list data.

Employee List (EMP)

Describes the keywords and structure for importing/exporting employee list data.

Item List (INVITEM)

Details the keywords and structure for importing/exporting item list data.

Vendor List (VEND)

Explains the keywords and structure for importing/exporting vendor list data.

APPENDIX C Preferences

1099 Preferences

Covers setup for tracking amounts reported on 1099-MISC and 1096 tax forms.

Attachments Preferences

Allows customization of the folder for attached documents and OCR settings.

Backup Preferences

Configures automatic backup schedules and options for company files.

Checks Preferences

Controls QuickBooks behavior when writing and printing checks.

Contact Sync Preferences

Enables or disables synchronization of contacts with Address Book.

Data Entry Preferences

Sets how data is entered, including decimal points and QuickFill.

Inventory Preferences

Turns on or off inventory and purchase order features in QuickBooks.

Merchant Service Preferences

Configures settings for accepting customer credit and debit card payments.

My Company Preferences

Sets up essential company information, including name, address, and fiscal year start.

Online Invoice Payments Preferences

Configures Intuit PaymentNetwork for online invoice payments and vendor payments.

Reporting Preferences

Controls how QuickBooks calculates and displays reports and graphs.

Sales & Invoicing Preferences

Defines QuickBooks behavior when entering sales transactions like estimates and invoices.

Sales Tax Preferences

Sets preferences for how sales taxes are charged on items sold.

Time Tracking Preferences

Configures settings for tracking time worked by employees or for jobs.

Transactions Preferences

Sets up how transactions are used, affecting account numbering and audit trails.

Users & Passwords Preferences

Allows setting up user accounts with varying levels of access to company file features.

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