Apple Mac2014 - Transactions Preferences

QuickBooks for Mac 2014 User’s Guide 267
3 Click the checkbox for Display Toolbar and/or Hide Toolbar When QuickBooks is Deactivated.
(This second checkbox refers to whether you can see the Toolbar even when QuickBooks is a
background application.)
4 Close the Preferences window.
Transactions preferences
Transactions preferences set up how transactions are used in the current company file. These preferences affect
account numbering, reimbursable expenses, your QuickBooks Class list, the audit trail report, and bills from vendors.
1 Choose QuickBooks > Preferences.
2 On the Preferences pane, select Transactions.
3 Set the preferences described below.
4 Close the Preferences window.
• Require accounts. Record transactions that have no assigned accounts. QuickBooks automatically assigns these
transactions to Uncategorized Income or Uncategorized Expense.
• Use account numbers. Assign numbers to your accounts. A Number field appears in the New Account and Edit
Account windows. QuickBooks includes your account numbers in the chart of accounts, in all Account fields, and
on reports and graphs. Click Show lowest subaccount only to display only the lowest subaccount. For example, if
the account you select is: 5400-Rent:5410-Office:5411-Main
QuickBooks displays: 5411-Main
When Show lowest subaccount only is off, QuickBooks displays the parent accounts along with the subaccount.
• Use class tracking. Categorize transactions by assigning them to the classes on your Class list. QuickBooks
includes a Class field for all transactions.
• Use audit trail. Automatically log all transaction changes in the audit trail report. This gives you a running
account of how each transaction has changed. When this setting is off: QuickBooks logs only the most recent
version of each transaction in the audit trail report.
• Warn about duplicate bill numbers. Cause QuickBooks to warn you when you try to record a bill that has the
same number as an existing bill. The bills do not have to be from the same vendor for the warning to occur. The
warning causes QuickBooks to take more time to record a bill. If you are not concerned about duplicate
numbers, do not select this preference.
• Bills are due __ days after receipt. Enter the number of days you want QuickBooks to use when it calculates the
due date of your bills. QuickBooks initially assumes that bills are due 10 days after receipt. This means that if
you enter a bill dated January 1, QuickBooks will show January 11th as the due date. QuickBooks uses the due
date to determine when to add the bill to the “Bills to pay” section of your Reminders list.
• Enable AutoImport folder. Used for third-party applications (such as Xsilva's Lightspeed Point of Sale). If you
need this, the third-party application's set up information will tell you.