Apple Mac2014 - Entering Vendors in QuickBooks

QuickBooks for Mac 2014 User’s Guide 127
To manage your list of vehicles
Before you can enter mileage, you need to add each vehicle you are using for your business to the Vehicle list. You
can come back later and make any changes.
1 Choose Lists > Vehicles.
2 Add a new vehicle.
o
Click the + at the bottom of the Vehicle list
o
Control-click anywhere in the list and choose New Vehicle.
--OR--
Open an existing vehicle.
o
Double-click the vehicle name.
o
In the Vehicle list, Control-click the name of the vehicle you want to edit and choose Edit Vehicle.
o
Select the name of the vehicle and click the Edit button at the bottom of the list.
3 Enter the vehicle information.
o
Vehicle and Description. Enter a name and description for the vehicle. You can use anything
that's meaningful to you. We're not picky.
o
Picture. You can click on the photo box and browse for a photo or you can drag and drop a photo
right into the box.
4 Click OK.
Other things you can do on the Vehicle list
• Make a vehicle inactive. This means that the history of the vehicle's use stays in QuickBooks but you can't use
the vehicle to track mileage. Edit the vehicle and check Inactive. If you only want to see active vehicles in the
list, choose Active Vehicles from the View menu at the bottom of the list.
• Search for vehicles. If you have a long list of vehicles, you can search for the one you want in the Search box at
the top of the list.
Enter mileage
When you have mileage you want to track, choose Company > Enter Mileage and use the Enter Mileage window.
• Vehicle. Select the vehicle you used. If you don't have any vehicles, you can type the name here and add it with
QuickAdd. Or you can add the vehicle to the Vehicle list (Lists > Vehicles).
• Trip Dates. Enter the dates of your travel time. If it was just one day, use the same date for both dates.
• Odometer and Total Miles. You can tell QuickBooks how far you drove by entering your starting and ending
odometer settings. The Total Miles is calculated from those numbers. Or you can just click in the Total Miles box
and enter the number of miles you drove.
• Notes. Enter any notes you may have about this trip, such as "Travel to planning meeting" or "Whoopee cushion
delivery."