QuickBooks for Mac 2014 User’s Guide 151
Using 1099s
For vendors that require a 1099/1096, you need to set them up for these forms in QuickBooks.
Setting up for 1099s
If you work with vendors or subcontractors to whom you send 1099-MISC forms, you can set up QuickBooks to
track all 1099-related payments to each vendor.
To set up for 1099s:
1 Choose QuickBooks > Preferences and click 1099s and set your 1099 preferences.
2 Close the Preferences window.
3 Choose Vendors > Vendor Center.
4 For each 1099 vendor, edit the vendor.
5 On the Additional Info pane, select the “Vendor eligible for 1099”.
6 Click OK.
For more information about the Additional Info pane, see page 138. For more information about 1099
preferences, see page 250.
Verifying 1099 Information
To verify the accuracy of the amounts you'll be reporting to the IRS, you can create two reports: the 1099 report
and the 1099 detail report.
Before you begin
Display the 1099-MISC Setup window and check the threshold for each amount you report to the IRS. If any of the
threshold amounts have changed since you last printed 1099-MISC forms, enter the new amounts in the 1099-
MISC Setup window.
First, verify your 1099 vendors
1 Choose Reports > Vendors & Payables > 1099 Summary. The vendors listed are the vendors for whom
you selected the “Vendor eligible for 1099” checkbox in the New Vendor or Edit Vendor window.
2 Check the report for missing 1099 vendors:
o Press P to print the report in its current form.
o In the report buttonbar, click Only 1099 Vendors. Choose All Vendors from the list.
o In the onscreen version of the report, look for vendors who are missing from the printed version. If
you need to send 1099-MISC forms to any of these vendors, you need to set them up as 1099
vendors.
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