QuickBooks for Mac 2014 User’s Guide 150
To assign check numbers:
When paying bills, you have a choice for how you want to assign check numbers for tracking purposes. You may
not even be paying by check, so you can choose to assign check numbers yourself and enter “ATM” or a reference
number if you paid the bill online.
• Let QuickBooks assign check number. QuickBooks assigns the check number, starting with the number after
the last check number used.
• Let me assign the check numbers below. Click the box in the Check No. column and enter the check number or
other information that you are using to track the payment.
Things to know:
• To apply a credit from a vendor, just select the credit in the list of bills on the Pay Bills window. The credit will be
applied.
• If you write checks by hand, select Assign check numbers. You'll be prompted to enter the check numbers you
used.
• If you're paying by some other method than check (debit card, funds transfer), then select Check for your
payment method and “Assign check numbers.” When prompted, you can enter anything for the check number
that's meaningful to you, such as ATM of FT.
Tracking bills and credits
Track your bills and credits using an accounts payable account in your Chart of Accounts (Lists > Chart of
Accounts).
Tips for using accounts payable:
• See more transactions in the window at once by selecting “1-line view”.
• To find a transaction fast, choose Edit > Find with the account window open.
What you can do with your bills and credits:
• Find a bill or credit. You can find any bill in the Transaction Center (Company > Transaction Center). Just click
Bills in the left column. You can also access a bill from the Chart of Accounts (Lists > Chart of Accounts) in the
Accounts Payable account you use for paying bills.
• Edit bills and credits. Find the bill or credit with the Transaction Center or Chart of Accounts, and double-click it
to open it. Make your changes and click OK. If you reduce the bill amount, QuickBooks creates a credit with the
vendor you overpaid. If you increase the bill amount, QuickBooks considers the bill not fully paid until you pay
the additional amount.
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