QuickBooks for Mac 2014 User’s Guide 149
Paying bills and using credits
After entering your bills, you can then pay the bills when you want.
Note: If you haven't entered your bills, you can pay your vendor by writing checks, paying by credit card, and using
cash expenditures directly from the account register. However, if you enter bills using either the Enter Bills window
or the Accounts Payable register, you must use the Pay Bills.
To pay your entered bills:
1 Choose Vendors > Pay Bills use the Pay Bills window.
2 Show the bills you want to pay. Choose “All bills” to see every bill you've entered, or enter a due date
to see all bills due on or before that date. If you don't see a bill you want to pay, you probably need
to change the date here.
3 Choose a payment type. You record a bill as paid by Check or Credit Card. If you choose Check,
choose one of these options:
o If you're printing the checks through QuickBooks, select “To be printed.” After you exit the Pay
Bills window, you can then choose File > Print Forms > Checks to print your checks.
o If you're writing checks by hand, select “Assign check numbers.” When you exit the Pay Bills
window, you'll be able to enter the check numbers you used.
4 Select the bills you want to pay with the payment type. In the column, click the bills you want to
pay. To select all the bills, click Select All Bills. To clear your selections, click Clear Selections. Note: To
pay only part of a particular bill, edit the amount shown in the Mat Paid column.
5 Choose the account you're paying the bill from. By default, your bills are paid from the first
account listed in the Chart of Accounts. You can reorder the Chart of Accounts so that a different
account is listed first.
6 If you have more bills to pay, click Next. If you're done with selecting your bills to pay, click OK. Note:
You might click Next if you want to use different payment dates for your bills, or you want to pay
them from different checking accounts. Also, click Next if you want to create multiple checks for the
same vendor.
To apply a discount to a bill:
1 In the Pay Bills window, click the bill to which you want to apply a discount.
2 Click Discount Info.
3 (Optional) Change the amount of the discount. QuickBooks calculates a suggested discount amount
based on your payment terms with the vendor and the payment date.
4 (Required) Enter the name of the account you use to track income from discounts.
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