QuickBooks for Mac 2014 User’s Guide 152
3 If you found any missing 1099 vendors, set them up as 1099 vendors now. Use the Vendor Center
and edit the vendor.
Second, verify your 1099 accounts
1 Choose Reports > Vendors & Payables > 1099 Detail. This report should include ALL the vendors to
whom you send 1099-MISC forms. For each vendor, the report lists the transactions QuickBooks used
to calculate the total for each 1099 category. The accounts shown are the accounts you selected for
tracking 1099-related payments in the 1099-MISC Setup window.
2 Check the report for missing 1099 accounts:
o Press P to print the report in its current form.
o In the report buttonbar, click Only 1099 Accounts. Choose “All cur asst/exp accts” from the list.
o In the onscreen version of the report, check the accounts listed in the Accounts column. Some of
these accounts may not appear at all in the printed report. If you find an account in the onscreen
report that is not in the printed report and you have been using the account to track 1099-related
payments, you need to set up the account as a 1099 account.
3 If you found any accounts that should be 1099 accounts, set them up now in the 1099-MISC Setup
window.
Third, verify the amounts
1 Return to the first report you created, the 1099 Summary. In the report buttonbar, click Only 1099
Vendors. This report should now include ALL the vendors to whom you send 1099-MISC forms, and it
should represent ALL the accounts you use to track 1099-related payments. The report shows only
amounts that are at or above the minimum you must report to the IRS.
2 Check the report for amounts that are too low:
o In the report buttonbar, click Use Thresholds. Choose Ignore Thresholds from the list.
o Check the amounts in the report. Make a note of each amount that seems too low.
3 For each low amount, do the following:
o Double-click the amount to display the transactions from which QuickBooks calculated the
amount. A new report appears, listing the transactions.
o In the new report, check the list of transactions. If a transaction is missing from the list, it means
that you did not assign the transaction to a 1099 account. To display the transaction in the
report, click Only 1099 Accounts in the report buttonbar and choose “All allowed accounts” from
the list.
o In the updated list of transactions, find the transaction that you want to include in the 1099
total. Double-click the transaction to display it.
o In the detail area of the transaction, find the incorrectly assigned account. Change the account to
the 1099 account you use to track that type of expense.
4 As a final check, go back to the 1099 Summary report (the first report you created). Return the report
to its original state by clicking Only 1099 Vendors, Only 1099 Accounts, and Use Thresholds in the
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