Apple Mac2014 - Sales Tax Preferences

QuickBooks for Mac 2014 User’s Guide 264
o Automatically apply payments. Automatically apply a customer's payment to the outstanding invoices
for that customer. If the amount received is less than the customer's outstanding balance, QuickBooks
applies the payment to the oldest invoices first. When this setting is off: QuickBooks does not automatically
apply customer payments. You must specify how to apply a payment when you are in the Receive
Payments window.
o Automatically calculate payments. When this preference is on, you can select an invoice in the table of
the Receive Payments form before entering an Amount Received, and QuickBooks prefills the amount of
that selected invoice into the Amount Received field. QuickBooks continues to automatically calculate the
Amount Received based on the invoices you select or deselect for that payment.
When this preference is off, QuickBooks does not automatically calculate payments. You need to click Auto
Apply to see the results of your payment on the amounts for selected invoices.
o Warn about duplicate invoice numbers. Let QuickBooks warn you when you try to record an invoice that
has the same number as a previous invoice.
The warning causes QuickBooks to take more time to record an invoice. If you are not concerned about
duplicate numbers, do not select this preference.
Sales Tax preferences
Sales Tax preferences define how you charge sales taxes on items you sell.
1 Choose QuickBooks > Preferences.
2 On the Preferences pane, select Sales Tax.
3 Set the preferences described below.
4 Close the Preferences pane.
Sales Tax preferences are applied per company file.
• Customers are charged sales tax. Specify whether you charge your customers sales tax.
• Monthly, Quarterly, or Annually. Specify how often you pay sales tax to your tax districts. When you create a
sales tax report, QuickBooks uses either the previous month, quarter, or year as the basis for the report (you can
change the date range of the report if you need to). In the Pay Sales Tax window, QuickBooks displays the sales
tax due through the end of the previous month, quarter, or year.
• As of invoice date or Upon receipt of payment. Specify when you are liable for sales tax.
• Most common sales tax. Choose the tax item or group you'll use most often from the list.
• Mark taxable amounts with “T” when printing. Place a “T” (for “Taxable”) next to taxable line items in the
Amount column. By selecting this checkbox, you can print all the Ts whenever you print sales forms. If you clear
the checkbox, QuickBooks will still show the Ts when you view a sales form on your screen.