QuickBooks for Mac 2014 User’s Guide 263
Sales & Invoicing preferences
Sales & Invoicing preferences control how QuickBooks behaves when you enter a sale.
1 Choose QuickBooks > Preferences.
2 On the Preferences pane, select Sales & Invoicing.
3 Set the preferences described below.
4 Close the Preferences pane.
• Estimates. Click Customer and/or job estimates are prepared if you want to use QuickBooks to create estimates.
When estimating is on, QuickBooks adds a Create Estimates command to the Customers menu, and an Estimate
button to the Customer:Job list. You can use either option to write a new estimate, or display an existing
estimate. When this setting is off, it does not mean that you lose the estimates you have written — QuickBooks
retains them even though you've turned estimates off.
o Warn me about duplicate estimate numbers. Select this option if you want QuickBooks to warn you when
the estimate you are recording has the same number as an existing estimate. Checking for duplicate
numbers slows QuickBooks a bit when you record an estimate. If you are unconcerned about duplicate
numbers, clearing the checkbox lets QuickBooks record estimates faster.
o I want to create progress invoices from estimates. Select this option if you want to be able to invoice a
customer progressively through a project. If you using progress invoicing, you may have a situation where
an item on one of your invoices has an amount of 0. If you don't want to have these items appear on the
invoice, select "Don't print items that have zero amounts."
• Usual FOB. Enter the name of your FOB site, if you have one. FOB, which stands for “free on board,” refers to
the site from which you usually ship your invoiced products. When you specify an FOB site, QuickBooks
automatically fills in the FOB field on each sales form where the field appears.
• Usual shipping method. Enter the shipping method to automatically enter in the Ship Via field on each form
where the field appears.
• Default markup percentage. Set the percentage markup to use to calculate the sales price of items that have
both a cost and a sales price. You do not need to enter a % sign. You'll see the effect of the default markup
percentage when you create inventory part, non-inventory part, service, and other charge items. When you
enter the item's cost, QuickBooks automatically calculates the sales price and enters it in the Sales price field.
For example, entering a cost of $10.00 when the markup is 25% causes QuickBooks to fill in the sales price as
$12.50.
o Track reimbursed expenses as income. Track an expense and your customer's reimbursement for the
expense in separate accounts.
When this preference is on, QuickBooks adds this checkbox and field to the New and Edit Account windows
for expense accounts:
When this setting is off, QuickBooks does not let you track customer reimbursements in a separate income
account. The income you receive for reimbursable expenses posts to the expense account, thus canceling
the original expense.
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