QuickBooks for Mac 2014 User’s Guide 262
o Cash. QuickBooks reports income and expenses as occurring on the dates you actually receive cash or pay
your bills.
You can always change the setting of an individual report by clicking Options in the report window and then
selecting Accrual or Cash. To change your sales tax liability report settings, choose QuickBooks > Preferences,
choose Sales Tax and then select “As of invoice date” (accrual) or “Upon receipt of payment” (cash).
• Aging Reports. Use either the due date or the transaction date for tracking unpaid invoices and bills.
• Show Accounts by. Choose the name, description, or both, on reports. Also, each report has an Options button
that displays options you can use to manage the data shown on your report. If you'd like for the options to
display every time you go to a report, click "Display Report Options window automatically."
• Export Report As. You can export reports as for either Microsoft Excel 2008/Apple Numbers '09 (XLSX) or
Microsoft Excel 2004 (SYLK).
Classify Cash
You can add accounts, remove accounts, or change the section in which an account appears in the Statement of
Cash Flows report.
Which accounts appear in the report?
By default, each balance sheet account appears in a section of the report. Income and expense accounts are not
automatically assigned to a section because they are included in the Net Income section at the top of the report.
What changes can you make?
In some cases, your accountant may request that you change the report to show your cash inflows and outflows in
a different way.
• Moving an account: You can move a balance sheet account to a different section (Operating, Investing,
Financing) of the report to change its classification.
• Adding an account: If you have an income or expense account that tracks only non-cash transactions (such as
depreciation expense), you can add it to the report by selecting its checkbox.
To preserve the accuracy of the report, you cannot remove balance sheet accounts.
Do not add accounts that track cash income or expense
In some cases, your accountant may request that you add an income or expense account to the report to show
non-cash income or expense in a different way. Before adding the account, make sure that you have not used it to
track cash income or expense.
• Correct: You have an expense account called “Depreciation” that you use only for depreciation of fixed assets.
To see the adjustment for this non-cash expense in the Operating Activities section of the report, click Operating
for that account.
• Incorrect: You have an account called “Truck expense” that you use for all vehicle expenses, including
depreciation, repair costs, and fuel. Removing this account from the report removes real expenses for repair
costs and fuel, causing numbers in the Statement of Cash Flows report to become incorrect.
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