Apple Mac2014 - Buying Inventory

QuickBooks for Mac 2014 User’s Guide 187
Buying inventory
There’s three different ways to track purchasing inventory in QuickBooks.
Buying goods on the spot
When you go to a vendor and buy your inventory over the counter, you can use either the check or the credit card
form to record the purchase in QuickBooks.
To buy inventory over-the-counter:
1 From the Banking menu, choose one of the following:
o Write Checks: If you wrote a check or paid with cash.
o Enter Credit Card Charges: If you paid by credit card.
2 Fill in the check or credit card form in the top part of the window.
3 Click the Items tab. Did you write a purchase order for the items?
o Yes: Click Select PO and select the POs that contain the items you're receiving. When you're
finished, click OK. If you didn't receive all the items on the purchase order, you can edit the
quantity (or cost) of any item, or delete an item completely, from the detail area of the check or
credit card window. Tip: If you make a mistake when you are editing the quantities, click Receive
All to return all quantities to their original values.
o No: Enter the items in the detail area. From the Item list, choose the first item you are being billed
for. You can also type the item name directly into the Item column. If the item is not on your list,
QuickBooks asks you to set it up. In the Qty column, enter the quantity you received. If necessary,
edit the cost of the item. Repeat these steps for the other items you received.
4 (Optional) Enter any additional expenses, such as sales tax. Click Expenses. For each expense, enter
the amount and relevant expense account in the detail area of the Expenses tab.
5 Save the check of credit card charge.
Receiving items and getting a bill later
When you receive items and get the bill later, you enter information in two steps. First, create an item receipt to
show you received the items. Second, enter the bill when it arrives.
Step 1: Create an item receipt
1 Choose Vendors > Receive Items. You can also create an item receipt using the Vendor Center and
Transaction Center.
2 To create a new item receipt, click the "New" on the left panel or click the + at the bottom of the list.
To edit an item receipt, select it in the list on the left panel. (If you don't see this list, click the Left
View.)
3 Select the name of the vendor you bought the items from.