Apple Mac2014 - Page 198

QuickBooks for Mac 2014 User’s Guide 188
4 Did you write a purchase order for the items?
o Yes—When you click Select PO, QuickBooks asks you to enter the name of the vendor you're
receiving from, then displays a list of open POs for that vendor. Select the POs that contain the
items you're receiving. When you're finished, click OK. Make any necessary changes to the line
items. If you didn't receive all the items on the purchase order, you can edit the quantity (or cost)
of any item, or delete an item completely, from the detail area of the Create Item Receipts
window. Tip: If you make a mistake when you are editing the quantities, click Receive All to return
all quantities to their original values.
o No—Enter the items in the detail area. From the Item list, choose the first item you are being
billed for. You can also type the item name directly into the Item column. If the item is not on
your list, QuickBooks asks you to set it up. In the Qty column, enter the quantity you received. If
necessary, edit the cost of the item. Repeat these steps for the other items you received.
5 Click Save.
Step 2: Enter a bill when you receive the goods
1 Choose Vendors > Enter Bill for Received Items. You can also create an item receipt using the Vendor
Center and Transaction Center.
2 In the Receive Bill for Items window, enter the vendor name in the Vendor field and press Tab.
3 Click the item receipt associated with this bill and then click OK. QuickBooks changes the item receipt
to a bill.
4 If necessary, change the date shown on the bill (the date shown is the date you entered the item
receipt).
5 In the detail area of the bill, correct any costs or amounts if necessary.
6 (Optional) Enter any additional expenses, such as freight charges or sales tax. First click Expenses, and
then, for each expense, enter the amount and relevant expense account in the detail area of the
Expenses tab.
7 Fill in the vendor's terms.
8 Be sure the amount shown in the Amount Due field equals the total on the bill. If the amounts
disagree, click Recalc. QuickBooks then adds up all the amounts in the detail area and inserts their
total in the Amount Due field.
Other things to know about bills and item receipts:
View payment history for the invoice. Click history to see the payments for this invoice.
Clear how you've split the bill or item receipt by items and expenses. Click Clear Splits to clear the
items on the Expenses and Items panes on the bill.
Recalculate the amounts. If you make changes to the bill, you can recalculate the amount due to
reflect the change.
Add payment reminder to iCal or Calendar. Click the iCal button to remind yourself to pay the bill.