QuickBooks for Mac 2014 User’s Guide 190
Selling your inventory
!
Now that you have everything in QuickBooks set up for inventory and you’ve bought your goods. Now it’s time to
do what it’s all about…sell your inventory.
When you sell something to a customer, track that sale in QuickBooks with an invoice (page 88) or a sales receipt
(page 104).
• If you will receive payment later, choose Create Invoices.
• If you have received full payment at the time of sale, choose Enter Sales Receipts.
Creating a sales summary
If you don't need to track cash sales for each customer, you can record all your cash sales for a specific period of
time on a single cash sales receipt. The cash sales receipt acts as a summary of your sales for that period of time.
First, create a sales summary template:
1 Choose Customers > Enter Sales Receipts.
2 Fill in the form as follows:
o Leave the Customer:Job field blank.
o If you track sales by payment method, enter a method (cash, check, etc.) in the Pay Method field.
o In the detail area, enter all the items you normally sell on a given day, week, or month —
whatever period you plan to summarize.
o Leave the Quantity column blank since you'll be filling it in at the end of the specified period.
3 Choose Edit > Memorize Sales Receipt.
4 In the window that appears, enter a descriptive name for template (for example, “Daily Sales
Summary”).
5 Click OK to add the template to your Memorized Transaction list.
6 If you track sales by payment method, select a different payment method and memorize the
template again. Repeat this step until you have covered all the payment methods.
7 Click Cancel to close the Enter Sales Receipts window. Do not record the transaction.
Then, use the template to create sales summaries:
1 Choose Lists > Memorized Transactions.
2 Select the sales summary template you want, and then choose Use from the Action pop-up menu (
).
3 Complete the sales summary as follows:
o In the Quantity column, enter the number you sold of each item.
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