Apple Mac2014 - Page 165

QuickBooks for Mac 2014 User’s Guide 155
• $. Enter the amount of the check.
• Address. If you have already entered the payee's address on one of your lists of names, QuickBooks fills in the
address for you. If you're adding a new name, you'll need to enter the address yourself.
• Memo. Enter any note or message you would like to print on the check.
If the check is for expenses you want to track through expense accounts:
In the Expenses pane, assign the expenses to one or more expense accounts. This works the same as it does for
bills. (If you don't see the Expenses/Items panes, turn on the "Inventory and purchase orders are used" preferences
in Inventory preferences.)
If the check is for an inventory part, non-inventory part, service, or other charge item:
At the bottom of the windows, click the Items pane. (If you don't see the Expenses/Items panes, turn on the
"Inventory and purchase orders are used" preferences in Inventory preferences.) This works the same as it does for
bills.
You have a PO
You don't have a PO
1 Click Select PO and select the PO that contains the
items you're writing the check for and click OK.
2 Make any necessary changes to the line items. If
you didn't receive all the items on the purchase
order, you can edit the quantity (or cost) of any
item, or delete an item completely from the detail
area of the charge.
Tip: If you make a mistake when you are editing the
quantities, click Receive All to return all quantities to
their original values.
1 From the Item list, select the first item you are being
billed for. You can also type the item name directly
into the Item column.
2 In the Qty column, enter the quantity you received.
3 If necessary, edit the cost of the item.
4 Repeat these steps for the other items you received.
Other things you should know about writing checks
Track shipping and other charges. You can enter shipping charges or taxes not associated with any one item. Go
to the Expenses pane. In the detail area, enter each charge and associate it with its correct expense account.
Add this check to iCal or Calendar. To show this transaction to iCal or Calendar, click Show in iCal.
Print the check with other checks. You can add this check to a queue of checks to print together at a
later time. Click Print Later. Then when you're ready to print the check, choose File > Print Forms >
Checks. You can add a logo, change the fonts, or make other changes on the Print window.
Clear how you've split the check by items and expenses. Click Clear Splits to clear the items on the
Expenses and Items panes on the bill.
Recalculate the amounts. If you make changes to the check, you can recalculate the amount to
reflect the change.
Apply a discount to a check. To apply a discount from your vendor, select the amount you want to
apply the discount to in the Amt. Paid column. Click Discount Info.
Set preferences for your checks. Click Format to open Checks preferences.