QuickBooks for Mac 2014 User’s Guide 28
Step Four: Start multiuser mode
On the computer with QuickBooks Server:
1 Open your company file in QuickBooks like you would normally.
2 Log in as the administrator. (You must be an administrator to start multiuser mode.)
3 Choose File > Enable Multiuser Mode.
QuickBooks Server will start automatically. When other users open QuickBooks on their computers, they can open
the company file. It will be listed under Shared Files on the No Company Open window.
QuickBooks server
QuickBooks Server is an application used when you're running QuickBooks in multiuser mode. It shares your
company file with other QuickBooks users on the same network. When a file is shared, more than one user can
work in the file at the same time.
You get QuickBooks server when you buy QuickBooks. But you only need it if you are using QuickBooks in multiuser
mode.
To start QuickBooks Server:
1 If you haven't already, install QuickBooks Server by copying it from your QuickBooks CD or, if you
downloaded QuickBooks, from the DMG file to your Applications folder.
2 If the company file isn't on the same computer you are using to run QuickBooks Server, move it there.
The company file must be on the same computer as QuickBooks Server.
3 Open the company file in QuickBooks.
4 Choose File > Enable Multiuser Mode. QuickBooks Server starts automatically.
More about QuickBooks Server:
• You can start QuickBooks server automatically when you log in. With QuickBooks Server running, right-click the
icon in your dock and choose Options > Open at Log In. Then every time you log in on that computer,
QuickBooks Server starts up, sharing your company file.
• You can start and stop sharing a company file. Select the file in the left column of QuickBooks Server and click
either Start Sharing or Stop Sharing.
• If you close QuickBooks Server, everyone will lose their connection to the company file. On the computer hosting
the company file, you can open the file again in QuickBooks and restart multiuser mode (File > Enable Multiuser
Mode) to share the file. Or you can use the file in single user mode, but other users will not be able to work on it.
• You can view stats on the company file by selecting it in the left column of QuickBooks Server. You can see how
long the company file has been shared, the number of changes that have happened since you started sharing
the file, the file location, and the users working on the shared file.
• You can disconnect a user. Select the company file name and then the user name you want to disconnect. Then
click Disconnect. The user will no longer be connected to the company file.
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