QuickBooks for Mac 2014 User’s Guide 48
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Account is inactive—Makes the account inactive. You can then hide inactive accounts by
selecting “Active Accounts” in the View menu at the bottom of the Chart of Accounts list.
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Online Settings—If you use online banking with this account, click Online Setup to see the
settings for your online banking. If you do not have online banking set up for this account and
want to do so, choose Banking > Online Banking Setup and follow the screen instructions. If you
do have online banking setup for this account and want to disable it, select “Not Enabled” from
the Download Transactions list.
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Opening Balance—Enter an opening balance for a balance sheet account.
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If you acquired the account before your QuickBooks start date: See the QuickBooks User's
Guide for details on how to calculate the opening balance.
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If you acquired the account after your QuickBooks start date: Leave the opening balance at
0.00 and enter the opening balance as a transaction in QuickBooks. For example, if you open
a new savings account using $500 from your checking account, enter a check for $500 and
assign the transaction to the new savings account in the detail area of the check.
Some advice on creating accounts:
• Don’t create too many accounts. Too much detail can be burdensome. You can always see the details by
running a detailed report.
• Be as descriptive as possible when naming your accounts. Descriptive names help you find the correct
account quickly and easily.
• Be consistent when entering your transactions. For meaningful reports and comparisons, it’s very important
to use the same accounts for the same transactions each time.
Tips and tricks on using your Chart of Accounts
Try these tips and tricks to make using the Chart of Accounts even easier.
• Customize the color of an account. Double-click any account name that has a register and is the type you want
to change. Then choose Edit > Change Account Color. (You can only color-code balance sheet accounts, that is,
accounts with registers.
• Sort information by clicking the column titles.
• Rearrange the columns by clicking and dragging the top of a column to move it to another location.
• Select multiple names in one of these ways:
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Shift-click to select a range of names. Select the first name you want, hold down the Shift key, and then
select the last name in the range.
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Command-click to select a group of nonadjacent names. Select a name, hold down the Command key ( ),
and then select each additional name.
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Command-A to select all names. No need to click; just press Command-A to select the entire list.
• Control-click an account name to access a shortcut menu to common tasks.
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