QuickBooks for Mac 2014 User’s Guide 66
3 (Optional) Change the quantities QuickBooks fills in for the group item.
If you change the quantity for the entire group, QuickBooks automatically adjusts the quantities of the individual
items and recalculates the amount for each item. If you change the quantity of an individual item, the quantities
and amounts of the other items remain unchanged.
Creating discount items
A discount item applies a discount (either a percentage or a fixed amount) to the preceding line on a sales form.
You do not need a discount item for discounts you give for early payment. You can calculate these discounts when
you receive payments from customers.
To create discount items:
1 Choose Lists > Items.
2 Click the + at the bottom of the list.
3 In the Type field of the New Item window, choose Discount.
4 Enter an item name, such as “Discount.”
5 Enter the description that you want QuickBooks to put on your sales forms when you apply the
discount.
6 Enter the discount amount or percentage:
o
If the discount is a percentage, include a % sign. For example, 5% tells QuickBooks to multiply
the previous line by .05.
o
If your discount amounts vary, you may want to leave the Amount field blank and enter the
amount directly on your sales forms.
7 Enter the account you use to track discounts you give to customers. You can use either an expense
account or an income account. When an income account tracks discounts on sales, the account is
often called a “contra-income” account.
8 Indicate whether you want this discount to reduce sales tax when you apply it to a sale:
o
To reduce the tax, select the “Apply discount before sales tax” checkbox. This causes QuickBooks
to include the discount when it calculates tax on a sale.
o
To keep the tax the same, clear the “Apply discount before sales tax” checkbox. This causes
QuickBooks to exclude the discount when it calculates tax on a sale.
Creating payment items
A payment item subtracts the amount of a customer payment from the total amount of an invoice. You need a
payment item when you receive a partial payment toward the amount of an invoice at or before the time you
create the invoice.
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