HP Color LaserJet 3800 series - Total cost of ownership; Manage color printing

This document was printed on the HP Color LaserJet 9500 series printer using HP Color Laser Paper.
Evaluating color laser printers 27
Total cost of ownership
Get more for your money with this value-packed printer
A successful small work team printer has to offer more than just superior performance and
outstanding print quality. For many businesses, the total cost of ownership (TCO) is a critical part of
the purchasing decision. TCO takes into account everything from the initial investment to support
and maintenance costs. A number of elements designed into the HP Color LaserJet 3800 series
printer contribute to significant cost savings over time.
Manage color printing
Color can make your business more professional, effective, and profitable, but some customers may
want to control access to color. HP color access control provides that solution:
• Assign color access to specific users or workgroups—HP color access control solution makes it
easy to assign color access to specific users using either your printer’s embedded Web server
or Web Jetadmin’s fleet configuration capability. That way, people who truly need color—such
as your sales team and marketing department—can use it, and those who don’t automatically
default to black-and-white printing. This prevents color resources from being depleted on your
employees’ personal or non-essential print jobs and helps lower overall printing costs
significantly.
• Assign color access by application—By allowing you to designate certain applications for
printing color and others for printing black and white, HP color access control solution helps
you ensure that users only print color on their most important print jobs and that other
printouts—such as Web pages—are always black and white.
• Track color use by job, by user, and by device—HP color access control solution generates real-
time and periodic usage reports that make it easy to track color use by job, by user, and by
device. Plus, it allows you to easily allocate costs to individual departments.
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This increases
awareness of color usage policies across the company and helps employees internalize these
important guidelines.
Maximized productivity
• Most office users prefer the familiar interface of HP LaserJet printers. The HP Color LaserJet
3800 series printer’s easy-to-use, two-line display features a built-in help function, simplifying
printer interaction. Training costs are minimized when usability is enhanced, and offices are
more productive when individuals can manage their print jobs effectively.
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Billing solutions are an optional feature available at an additional cost through HP’s solution partners.