QuickBooks for Mac 2014 User’s Guide 120
Simply click in the Hide column next to the cost. Hiding the cost won't remove its association with the
job — you'll still see the cost along with other job-related expenses on job reports.
7 (Optional, for expenses only) Add a markup to the expenses you selected.
o Click the Expenses tab to bring it to the front.
o If necessary, change the markup shown in the “Markup amount or %” field. QuickBooks fills in
this field with the markup you set (choose QuickBooks > Preferences and click Sales & Invoicing).
If you decide to change the markup here, it applies only to this invoice. You can enter the markup
either as a flat amount (for example, 10.00 — which QuickBooks would interpret as ten dollars) or
as a percentage (for example, 10% — which QuickBooks would interpret as ten percent). If you
enter a percentage, be sure to include the % sign.
o In the Markup Account field, enter the name of the account you use to track markup income.
o If you don't want your customer to see the markup amount on the invoice, select the “Print
selected time and costs as one invoice item” checkbox. When you print the invoice, it shows one
amount (the sum of all the expenses plus the markup). The Description column lists the amount
as “Total reimbursable expenses.” If you want, you can change this description by editing the
onscreen version of the invoice. The onscreen version of the invoice also shows the “Total
reimbursable expenses” line item. In addition, it lists the individual expenses and amounts that
make up the total.
8 (Optional) If you want the costs you select to appear as a single line item when you print the invoice,
select the “Print selected time and costs as one invoice item” checkbox. When you view the invoice on
your screen, you'll see a separate line for each cost; when you print the invoice, only the total for the
entire group of costs appears. Important: Do this only if you are certain you want the printed invoice
to show only the total of the costs (and not a line by line listing of each cost). Once you record the
invoice, you will not be able to print the costs separately.
9 If you have other kinds of costs to add to the invoice, click the appropriate tab and repeat Steps 5
through 8.
10 Click OK to add the costs you selected to the invoice.
11 Before recording the invoice, press P, and then click Preview to see what will appear on the printed
invoice. If you see any job costs that should not be on the invoice, close the Print Preview window. On
the invoice, select the cost and choose Edit > Delete Line. Why you need to do this: You can use a job
cost only once on an invoice. When you record the job cost on an invoice, QuickBooks automatically
removes the cost from the Choose Billable Time and Costs window. This is a precaution against
double billing your customer for the cost. The original record for the cost (timesheet, single activity
entry, bill, check, or credit card charge) still remains in your financial records — it's just that you'll no
longer see the cost listed in the Choose Billable Time and Costs window.
What if you record the invoice by mistake?
To reinstate a cost after you record the invoice, edit the original record of the cost. For time entries, click the
Billable field and click OK to re-record the entry. For bills, checks, and credit card charges, change something on the
form, change it back, and click OK. Doing this restores the cost to the Choose Billable Time and Costs window.
To Next Page
Loading...