QuickBooks for Mac 2014 User’s Guide 121
What if you want more than one summary?
If you want the printed invoice to show several cost summaries instead of a single summary of all the costs, here's
what to do:
To display multiple cost summaries on an invoice:
1 In the Choose Billable Time and Costs window, select the costs for the first summary. Select the “Print
selected time and costs as one invoice item” checkbox and then click OK to return to the invoice form.
2 On the invoice, edit the description of the line item QuickBooks added to the invoice. The description
is “Total reimbursable expenses,” but you can change the wording so that it's appropriate for the
invoice.
3 Click Time/Costs to return to the Choose Billable Time and Costs window.
Applying a different markup to each expense
If you don't want to mark up each expense by the same amount or percentage, you can mark up the expenses
individually.
To apply a different markup to each expense:
1 Make sure the “Markup amount or %” field is blank.
2 In the Amount column, change the amount of each expense so that it includes the markup you want.
For example, if an expense is $50.00 and you want to mark it up by $10.00, you would change the
$50.00 amount to $60.00.
Effect on your accounts
When you use this method to mark up an expense, QuickBooks does NOT post the difference between the original
amount and the edited amount to your markup account. Instead, the entire amount posts to the account you use
to track income from that type of reimbursed expense. To track markup income separately, you must use the
“Markup amount or %” field to apply a single markup to all the expenses you select.
You can't split an expense
If you REDUCE the amount of an expense, QuickBooks assumes that you do not intend to charge your customer
for the balance. You will not see the balance the next time you display the Choose Billable Time and Costs window
for the customer.
Tracking time
If you charge your customers for time, you can enter that time in QuickBooks to be included on bills you send your
customers.
Note: If you'd like to use the free QuickBooks-integrated application My Time, turn on time tracking
(QuickBooks > Preferences >Time Tracking) and then download your copy of My Time. Find out
more about My Time on Little Square:
http://www.qblittlesquare.com/2011/04/my-time-a-free-app-for-time-tracking/
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