QuickBooks for Mac 2014 User’s Guide 169
The account pop-up menu will not show a QuickBooks account that is already associated with a Web
Connect file. If nothing appears in the account pop-up menu, create a bank, credit card, or Other
Current Liability account first.
8 When QuickBooks finishes importing transactions, click OK. QuickBooks displays the transactions in
the Downloaded Transactions window.
9 (Optional) Click Align Windows to display the Downloaded Transactions window and its
corresponding account register. You can also display the windows side-by-side by customizing the
Downloaded Transactions window toolbar.
10 Proceed to updating your register.
To use Web Connect to import transactions after the first time:
1 Choose Banking > Downloaded Transactions.
2 Choose an account from the pop-up menu.
3 Click Download to log in to your financial institution's website and download a Web Connect file.
4 Click Import File to import the Web Connect file into QuickBooks.
Updating your register
When you use online banking, you either import or download transactions from your financial institution. Some of
those transactions may already be in QuickBooks, but some may not be. Updating your register means:
• You add any transaction from your financial institution that isn't already in QuickBooks.
• You match the transactions from your financial institution with transactions in QuickBooks.
Your goal is to make sure that all downloaded transactions are correctly entered into your account register.
Example of updating your register
Here's an example of what updating your register means. Say over the course of a month, you've bought office
supplies and paid for the printing of your client's brochure with the credit card you use for your business. You
entered payment to the printer into QuickBooks, but not the office supplies purchase.
Now when you download your credit card transactions into QuickBooks, you can match the payment to the printer
that in your downloaded transactions to the one that's already in your register. (It's in your register because you
entered the payment in QuickBooks.) And as for the office supplies purchase that's in your downloaded transaction
but not in QuickBooks, you can add that transaction to the register.
Downloading or importing your transactions
Before you can download or import transactions, you must set up online banking in QuickBooks.
To download or import your transactions:
1 Choose Banking > Downloaded Transactions.
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