QuickBooks for Mac 2014 User’s Guide 170
2 On the Downloaded Transactions window, select the account you want to import or download
transactions for. For example, select Checking to download your checking account transactions from
your financial institution.
3 Click Download.
o If you're using Web Connect, QuickBooks takes you to your financial institution's website to
download your transaction file. Then click Import to import the file into QuickBooks.
o If you're using Direct Connect, QuickBooks downloads transactions from the account at your
financial institution directly into QuickBooks.
What to do with matched transactions
Select the matched transaction in the Downloaded Transactions window. QuickBooks automatically selects the
same transaction in the account register.
Now, do one of the following:
• If QuickBooks correctly matched the imported transaction to a transaction in your account register, you're
done! QuickBooks marks the transaction as cleared in the register and as Matched in the Downloaded
Transactions window.
• If QuickBooks incorrectly matched the transaction, click Unmatch.
• To delete the transaction from the Downloaded Transactions window, click Delete.
What to do with unmatched transactions
Select the unmatched transaction in the Downloaded Transactions window. Then do one of the following:
• Match the transaction with a transaction in the register. Select the transaction in the register you want to
match, and then click Match. The amount in both transactions must match exactly, and if there is a check
number or reference number, they must match exactly. QuickBooks marks the transaction as cleared in the
register and as Matched in the Downloaded Transactions window.
• Add transactions as new transactions in the account register. Select an unmatched transaction, and click Add
One to add just that one transaction to the register. Or you can click Add Multiple to add all the transactions
from that payee. QuickBooks creates new transactions in the account register and pre-fills the payee and
amount fields. Enter the rest of the transaction details, and then click Record. Be sure to complete and record
this new transaction. You will be unable to continue matching from Downloaded Transactions until you do.
• Delete the transaction from the Downloaded Transactions window. Select the transaction and click Delete.
Important: Once you delete a transaction that has been downloaded, you cannot undo that deletion by
downloading the transaction again. Basically, you can’t undelete. So, be very sure you want that transaction to
go away permanently before you click Delete.
Other things to know about matching transactions
• Close the Downloaded Transactions window when you're done. QuickBooks asks if you want to remove the
matched transactions from the Downloaded Transactions window; click Remove. The next time you open the
Downloaded Transactions window, only unmatched transactions will appear.
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