QuickBooks for Mac 2014 User’s Guide 171
• Use renaming rules for different payees who are really the same vendor. So if you've bought services from
three different locations of one vendor, they probably appear as three different payees in your downloaded
transaction. You can use renaming rules to rename the payees to the same vendor.
Renaming rules for payee names
When you download or import transactions, the names of payees in your downloaded transactions may not match
the names of payees in QuickBooks. That means you need to go through and match each one with a payee in
QuickBooks and that can burn a lot of time you could be doing something more useful. QuickBooks makes this a lot
easier with renaming rules.
Renaming rules example
Say you're a landscaper, and you've bought supplies from several locations of the Guzman's Nursery. When you
download or import transactions from your financial institution with the Downloaded Transactions window, the
names under Downloaded Payees are GUZMAN'S NURSERY - 010 and GUZMAN'S NURSERY - 020 and so on. It
clutters up the payee list and, with the all caps, it sounds like your payees are yelling at you. You can set up a rule
so that any transaction with a downloaded payee with the text "GUZMAN" is renamed to the vendor "Guzman's
Nursery."
Creating a new renaming rule
When you create a renaming rule, it applies to transactions currently listed on the Downloaded Transactions
window or future transactions you will download.
There's two ways to create a renaming rule. In either case, the first thing you do is choose Banking >
Downloaded Transactions and download or import transactions from your financial institution. If QuickBooks
recognizes a downloaded payee name that is the same as one of your vendors, it goes ahead and creates a
renaming rule.
Note: After you create a renaming rule, you may find it's too strict or maybe not enough. You can always edit a
rule if you need to.
One way to create a renaming rule:
1 On the Downloaded Transactions window, click the Payee column next to a Downloaded Payee you
want to create a rule for.
2 In the Payee column select or enter the name you want to use for the downloaded payee. QuickBooks
creates a new rule that renames the downloaded payee.
3 If the account is not prefilled for you, select an account for the transaction.
Another way to create a new rule:
1 On the Downloaded Transactions window, download or import transactions from your financial
institution. If QuickBooks recognizes a downloaded payee name that is the same as one of your
vendors, it goes ahead and creates a renaming rule.
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