QuickBooks for Mac 2014 User’s Guide 177
If the Difference is small--like less than a dollar--you might not care enough to track down the discrepancy. To
enter an adjustment to your account that will make it balance:
1 Click Reconcile. A message appears, warning you that your account doesn't balance, and telling you
how much the Difference is.
2 Click Enter Adjustment. QuickBooks creates a transaction that balances the account and marks this
transaction as cleared. If you want to see this transaction, open the account register and look for a
tiny little transaction.
Compare the opening balance amount shown on your statement with the amount shown in the Beginning Balance
field in the Reconcile window. If your opening balances don't match, it means either that (1) you mistakenly
cleared a transaction in the current statement period, or (2) a previously cleared transaction in your register — one
dated before the current statement period — was changed or deleted between today and the last time you
reconciled. You can handle the discrepancy in one of two ways:
• Quit reconciling and look for the problem in the register. When you fix the problem, choose Banking > Reconcile
again. Your opening balances should now match.
• Ignore the discrepancy in the opening balances for now. When you finish reconciling, choose Enter Adjustment
to make QuickBooks add a balance adjustment transaction to the register.
Undoing a Reconciliation
If your Beginning Balance when you open up a new Reconcile window doesn't match the Ending Balance of your
last reconciliation, you've got a problem. One good way to solve this is to use the Previous Reconciliation Reports
to find transactions that aren't cleared (or have changed). You can also open the account register, then search for
(and fix) the problem transactions in it. But when neither of these methods work, or they uncover a tangled mess in
your last reconciliation, you can choose the brute force method: Undo Last Reconciliation.
1 On the Reconcile window, click Undo Reconcile. A window appears that shows you how far back
you're going--back to the beginning balance of the most recent reconciliation you've done on this
account.
2 Click OK. QuickBooks undoes the most recent reconciliation.
3 Now you go back and re-reconcile the account, being careful to look for any errors or changes to
transactions so that you end up with the Ending Balance you need.
If you think the problem is further back than the most recent reconciliation, you can undo multiple reconciliations
one at a time. Follow steps 1-3 above. After QuickBooks undoes the most recent reconcile, the window reappears.
Click Undo Last Reconciliation again. Lather, rinse, and repeat until you've undone reconciliations back to where
you need to begin re-reconciling.
Troubleshooting reconciliation
So, you’ve done everything I talked about in the previous to reconcile your accounts. Everything went right, and
you’re in good shape. Yep, nothing else to do here. Well, maybe.
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