Apple Mac2014 - Page 255

QuickBooks for Mac 2014 User’s Guide 245
PAYMENT—Customer payments
PURCHORD—Purchase orders
DATE
The date of the transaction. The date is always in MM/DD/YY format. For
example, 01/30/04.
ACCNT
(Required) The name of the account assigned to the transaction.
NAME
The name of the customer, vendor, payee, or employee.
CLASS
The name of the class that applies to the transaction. If the class is a subclass, the
class name includes the names of the parent classes, beginning with the highest-
level class. A colon (:) separates each class name.
AMOUNT
(Required) The amount of the transaction. Debit amounts are always positive;
credit amounts are always negative.
DOCNUM
The number of the transaction. For checks, the number is the check number; for
invoices, the number is the invoice number; etc.
MEMO
The memo text associated with the transaction.
CLEAR
Indicates whether the transaction has cleared. These keywords can appear in the
CLEARED field:
Y—Yes. The transaction has cleared.
N—No. The transaction HASN'T cleared.
P—Pending.
TOPRINT
Indicates whether a check, invoice, credit memo, or sales receipt has been marked
as “To be printed.” These keywords can appear in the TOPRINT field:
Y—Yes.
N—No.
ADDR1-5
The customer's, vendor's, payee's, or employee's address.
DUEDATE
(Bills and invoices only) The due date of the bill payment or invoice payment. The
date is always in MM/DD/YY format. For example, 01/30/04.
TERMS
(Invoices only) The terms of the invoice.
PAID
(Invoices only) Indicates whether an invoice has been paid in full. These keywords
can appear in the PAID field:
Y—Yes. The invoice has been paid in full.
N—No. The invoice is either partially paid or unpaid.
PAYMETH
(Sales receipts only) The method your customer used to pay for the merchandise.
SHIPVIA
(Invoices and sales receipts only) The method you used to ship the merchandise.
SHIPDATE
(Invoices and sales receipts only) The shipping date. If you are creating an import
file, enter the date in MM/DD/YY format. For example, 01/30/04.
REP
(Invoices and sales receipts only) The initials of the sales representative or
employee who made the sale.
FOB
(Invoices, credit memos, and cash sales only) The location where you delivered the
merchandise — free of charge — to a carrier for shipment.