QuickBooks for Mac 2014 User’s Guide 246
(Invoices and credit memos only) The customer's purchase order number.
(Invoices, credit memos, and sales receipts only) The title that appears on the
invoice, credit memo, or sales receipt.
(Invoices, credit memos, and sales receipts only) Your message to the customer —
as it appears on the invoice, credit memo, or sales receipt.
(Invoices and sales receipts only) The customer's shipping address.
The following table shows the column headings for distribution lines:
(Required) A unique number that identifies the distribution line in the transaction.
QuickBooks generates the number when you create an export file.
A keyword that indicates the type of transaction. The keyword in this field must
match the keyword in the TRNSTYPE field for the transaction. The keyword will be
one of the following:
BILL—Bills from vendors
CHECK—Checks
DEPOSIT—Bank or money market deposits
INVOICE—Invoices
PAYMENT—Customer payments
The date of the transaction. The date in this field must match the date in the
DATE field for the transaction.
(Required) The income or expense account to which you assigned the amount on
the distribution line.
The name of the customer, vendor, payee, or employee.
The name of the class that applies to the distribution amount. If the class is a
subclass, the class name includes the names of the parent classes, beginning with
the highest level class. A colon (:) separates each class name.
(Required) The distribution amount. Credit amounts are negative.
The number of the transaction. For checks, the number is the check number; for
invoices, the number is the invoice number, etc.
The memo text associated with the distribution line.
Indicates whether the distribution amount has cleared. These keywords can
appear in the CLEARED field:
Y—Yes. The amount has cleared.
N—No. The amount HASN'T cleared.
P—Pending.
The unit cost of the item.
The number of items sold. This value is part of a line item on an invoice, credit
memo, or sales receipt.
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