QuickBooks for Mac 2014 User’s Guide 18
• Invoices. Click Create Invoices and create a copy of each invoice you’ve written between your company file’s
start date and now. Be sure you enter items in the Item field so QuickBooks can track your sales in the correct
accounts.
• Sales receipts for cash sales. If you were paid for work or goods on the spot, you probably gave your customer a
sales receipt. Click Sales Receipts and enter copies of your sales receipts from your start date until today. Be sure
to enter the amount of each item you sold and received payment for at the time of sale. You can also enter
multiple sales on one sales receipt form if you don’t track sales by customer. If possible, group them so that the
money received from cash sales matches actual bank deposits. That’ll make it easier to record deposits.
• Refunds and credit memos. Click Refunds and Credits and enter returns that may have occurred from the
invoices and sales receipts you’ve already entered.
• Payments. Click Receive Payments and record each payment received from a customer for an outstanding
invoice. Be sure that you apply the payment to the appropriate invoice and that the Date field shows the
payment date. If the payment was for all or part of the customer’s open balance as of the start date, you’ll see
a QuickBooks invoice for that balance.
• Deposits. For this one, you’ll venture out of the Customer area of the Home page and go to the Banking area.
Click Record Deposits and record each deposit of a payment you’ve received; be sure to select all customer
payments (whether for invoices or sales receipts) deposited on one date. Then click OK. In the Make Deposits
window, be sure the Date field shows the deposit date.
• Payments of sales tax. For this one, you’ll go to the Vendor area and click Pay Sales Tax. (I know. This article is
about customer transactions, but you’re collecting from customers and paying a vendor so it’s a gray area. Stick
with me.) In the Pay Sales Tax window, record each payment you made of sales tax you collected. Be sure that
you enter the amounts you actually paid the sales tax agencies and that the Date field shows the payment
date.
That’s it for entering customer transactions! In the next steps in this series, I’ll talk about entering banking and
credit card transactions.
!
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