EasyManua.ls Logo

Epson A4 - User Manual

Epson A4
21 pages
Print Icon
To Next Page IconTo Next Page
To Next Page IconTo Next Page
Loading...
How to use the Epson
A4 scanner
User guide
Question and Answer IconNeed help?

Do you have a question about the Epson A4 and is the answer not in the manual?

Summary

Scanning Images and Documents

Open Epson Scan Application

Open the Epson Scan application by double-clicking the desktop icon to begin scanning.

Initiate Scanning Process

Select 'Professional Mode' and click the 'Scan' button to start scanning.

Configure File Save Settings

Set the save location, file name, and image format before scanning.

Monitor Scan Progress

Observe the scanning progress through the 'Progress' window during the scan.

Finalize Scanning and Close Application

Close the Epson Scan application after the scanning is complete and files are saved.

Scanning Documents Directly to PDF

Initiate PDF Scanning

Begin the PDF scanning process by following initial steps from the image scanning section.

Select PDF Image Format

Choose 'PDF (*.pdf)' as the image format using the dropdown menu.

Configure PDF Output Options

Set paper size, orientation, and confirm PDF output settings.

Save and Edit PDF Files

Choose to save the scanned file, add more pages, or edit pages before saving.

Edit Scanned PDF Pages

Rotate or delete pages within the scanned document using the editing tools.

Scanning and Editing Text with OCR

Launch Abbyy FineReader for OCR

Open the Abbyy FineReader application to scan and recognize text from documents.

Perform OCR Scan and Read

Click 'Scan & Read' then 'Scan' to begin the text recognition process.

Save Scanned Text to Microsoft Word

Export the recognized text directly to Microsoft Word format.

Edit and Save Text Document

Use Microsoft Word to edit the text and formatting, then save the file.

Troubleshooting Scanner Issues

Check Scanner Power Status

Ensure the scanner is switched on using the power button on the side.

Resolve Epson Scan Error

Wait for the scanner light to stabilize and dismiss the error message by clicking 'No'.

Summary

Scanning Images and Documents

Open Epson Scan Application

Open the Epson Scan application by double-clicking the desktop icon to begin scanning.

Initiate Scanning Process

Select 'Professional Mode' and click the 'Scan' button to start scanning.

Configure File Save Settings

Set the save location, file name, and image format before scanning.

Monitor Scan Progress

Observe the scanning progress through the 'Progress' window during the scan.

Finalize Scanning and Close Application

Close the Epson Scan application after the scanning is complete and files are saved.

Scanning Documents Directly to PDF

Initiate PDF Scanning

Begin the PDF scanning process by following initial steps from the image scanning section.

Select PDF Image Format

Choose 'PDF (*.pdf)' as the image format using the dropdown menu.

Configure PDF Output Options

Set paper size, orientation, and confirm PDF output settings.

Save and Edit PDF Files

Choose to save the scanned file, add more pages, or edit pages before saving.

Edit Scanned PDF Pages

Rotate or delete pages within the scanned document using the editing tools.

Scanning and Editing Text with OCR

Launch Abbyy FineReader for OCR

Open the Abbyy FineReader application to scan and recognize text from documents.

Perform OCR Scan and Read

Click 'Scan & Read' then 'Scan' to begin the text recognition process.

Save Scanned Text to Microsoft Word

Export the recognized text directly to Microsoft Word format.

Edit and Save Text Document

Use Microsoft Word to edit the text and formatting, then save the file.

Troubleshooting Scanner Issues

Check Scanner Power Status

Ensure the scanner is switched on using the power button on the side.

Resolve Epson Scan Error

Wait for the scanner light to stabilize and dismiss the error message by clicking 'No'.

Overview

The Epson Perfection 4490 Photo is an A4 scanner designed for scanning images, documents, and text. It offers various modes and settings to cater to different scanning needs, from basic document capture to more advanced photo restoration and text editing.

Function Description

The primary function of the Epson Perfection 4490 Photo is to convert physical documents and images into digital files. It supports scanning in different formats, including JPEG for images and PDF for documents, and also features optical character recognition (OCR) for converting scanned text into editable digital text. The scanner operates through the "Epson Scan" software, which provides a user-friendly interface for controlling scanning parameters and managing scanned output.

Usage Features

Scanning Images and Documents:

  • Opening Epson Scan: To begin, users double-left click the "Epson Scan" icon on the desktop. If an error message appears indicating the scanner cannot be started, users are prompted to ensure the scanner is switched on. Troubleshooting instructions for switching on the scanner are provided on page 20 of the manual. After confirming the scanner is on, users click 'No' on the error message and repeat the first step.
  • Professional Mode: Within the Epson Scan interface, users should verify that the scanner is set to "Professional Mode" using the 'Mode' drop-down window. This mode offers comprehensive control over scanning settings.
  • Initiating a Scan: Once the mode is confirmed, users left-click on 'Scan' to start the scanning process.
  • File Save Settings: Before the scan completes, a "File Save Settings" window appears, allowing users to configure how the scanned file will be saved.
    • Location: Users can select the destination for their scanned files. This includes options like 'My Documents', 'My Pictures', or a custom location by clicking 'Browse', which also allows saving directly to a USB device.
    • File Name: Users can create a prefix for the file name, which will be followed by a 3-digit number (e.g., "img001").
    • Image Format: The recommended image format for general use is JPEG (.jpg). The manual notes that direct saving to PDF is also possible, with more details provided in the "Scanning direct to PDF" section on page 8.
  • Completing the Scan: After configuring the save settings, users left-click 'OK'. A 'Progress' window will display the scanning status. Once scanning is complete, the designated file save location folder will automatically open, displaying the newly scanned image(s). If the folder was already open, users may need to press F5 to refresh and see the new files.
  • Scanning Multiple Items: To scan additional images or documents, users repeat steps 2-4.
  • Closing Epson Scan: After all scanning is finished, users close the "Epson Scan" application.

Scanning Direct to PDF:

  • Initial Steps: Users follow steps 1-2 from the "Scanning images and documents" section (pages 3-4) to open Epson Scan and select "Professional Mode."
  • File Save Settings for PDF: In the "File Save Settings" window, users configure the location and file name as described above.
  • Selecting PDF Format: Instead of JPEG, users select "PDF (*.pdf)" from the 'Image Format' drop-down tab.
  • PDF Options: After selecting PDF, users left-click on 'Options'. This opens the "EPSON PDF Plug-in Settings" window.
    • Paper Size: Users ensure 'Paper Size' is set to A4 (210 x 297 mm), though other sizes can be selected via the drop-down tab.
    • Orientation: Users select the desired 'Orientation' (Portrait or Landscape).
    • Confirming Settings: Users left-click 'OK' in the "EPSON PDF Plug-in Settings" window, and then 'OK' again in the "File Save Settings" window.
  • Scanning Progress: A 'Progress' window will appear during the scan.
  • Post-Scan Options (for PDF): Once scanning is complete, an "Epson Scan" window will appear, offering three options:
    • Option 1: Saving your file: Left-click on 'Save File'.
    • Option 2: Adding more scanned pages:
      • Left-click on 'Add Page'.
      • Left-click on 'Scan'.
      • Repeat these two steps to add more pages.
      • Finally, left-click on 'Save File'.
    • Option 3: Editing your scanned page/s: This mode allows users to rotate or delete pages.
      • To rotate a page: Highlight the page by left-clicking it, then left-click the green arrow icons to rotate 90 degrees clockwise.
      • To delete a page: Highlight the page by left-clicking it, then left-click the rubbish bin icon.
      • Saving edited pages: After editing, left-click 'OK' to save the changes.
  • Final Save and Close: After saving the scanned PDF, the file save location folder will automatically appear. Users then close "Epson Scan."

Scanning and Editing Text (OCR):

  • Opening Abbyy FineReader: For text scanning and editing, users open "Abbyy FineReader" by navigating through 'Start' – 'Programs' – 'Abbyy FineReader' – 'Abbyy FineReader'. Similar to Epson Scan, if an error message appears, users ensure the scanner is on (refer to page 20 for troubleshooting), click 'No' on the error, and repeat this step.
  • Closing Recognition Accuracy Window: If an "Improved recognition accuracy" window appears, users close it by left-clicking 'Cancel'.
  • Initiating Scan & Read: Users then left-click on 'Scan & Read'.
  • Professional Mode (within FineReader): Within the FineReader interface, an "Epson Scan" window will appear. Users must ensure "Professional Mode" is selected using the 'Mode' drop-down window.
  • Starting the Scan: Left-click on 'Scan'. A 'Progress' window will indicate that the text is being scanned.
  • Text Display: Once the scan is complete, the text will be displayed in two formats: an image on the left and editable text on the right.
  • Sending to Microsoft Word: To edit the text, users left-click on 'Save' and then select 'Send to Microsoft Word'.
  • Confirming Action: Left-click 'OK'.
  • Editing in Microsoft Word: Microsoft Word will automatically launch with the scanned text. Users can then edit the text and adjust its formatting. The manual notes that the success of formatting preservation may vary.
  • Saving and Closing: After editing, users save their file in Microsoft Word and then close "Abbyy FineReader."

Maintenance Features

The manual primarily focuses on operational usage and troubleshooting for starting the scanner.

  • Troubleshooting Scanner Start-up: If the "EPSON Scan cannot be started" error message appears, the main troubleshooting step is to ensure the scanner's power button is switched on.
  • Power Indicator: Users are instructed to wait for the scanner's power (green) light to change from flashing to steady, indicating it is ready for use.
  • Closing Error Message: After confirming the scanner is on and ready, users left-click 'No' on the error message to close it and proceed with the scanning process.

The manual does not detail routine cleaning or hardware maintenance, but implies that ensuring the device is powered on and ready is a key aspect of its operational maintenance. For any technical assistance beyond these steps, users are directed to ask a member of staff at the Level 1 counter.

Epson A4 Specifications

General IconGeneral
Scanning Resolution1200 x 2400 dpi
InterfaceUSB 2.0
CompatibilityWindows, Mac
TypeFlatbed
Scan SizeA4
Maximum Document Size216 x 297 mm
Color Depth48-bit

Related product manuals