Epson GT-S55N - User Manual

DATASHEET
KEY FEATURES
•Boostproductivityatnoextracost
•Seamlesslyintegratesintoalmostall
DocumentManagementSystemsand
cloudservices
•CompatiblewithEpsonbusiness
scannersDS-30,GT-S55andGT-S85
•Intuitiveuserinterface
•JobsProlesregistration
Epson Document Capture Pro
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DocumentCaptureProiscompatiblewithallcommonDocumentManagement
Systemsandcloudstoragerepositories,openingupaworldofpossibilitiesfor
businesseswhoneedtodigitisepaperdocuments.
ItcanbeusedinanumberofdifferentwayswithEpson’sbusinessscanners:
withtheWorkForceDS-30mobilescannerforhandlingsalesenquiries,contracts
ororderformsintheeldoroncustomers’sites,orwiththeGT-S55andGT-S85
high-performancescannersforfastmanagementofmultiplepagesandlarge
batchesofpaper.
Usersdon’tneedanyspecialtrainingtogetstarted,asDocumentCapturePro
hasanintuitiveinterfacewhichisquicktomaster.Forease-of-useitalsohas
advanceddocumentimagingfeaturesandsupportsallcommonleformats,
includingBMP,JPEG,TIFF,PDF,searchablePDFandPDF/A.
TheversatileDocumentCaptureProsuitseveryonefromthebeginnertothe
advanceduser.Domorethanjustscanwithit,asitoffersmany
‘scan-to’functions,includingscan-to-cloud,scan-to-FTPandscan-to-
SharePointalongsidetheabilitytohandlebatchseparation,barcoderecognition
andzonalOCR-AandOCR-Bsupport.And,asEpsonoffersitspartnersaSelf
DeveloperKit,userscanbenetfromtheirabilitytoaddplug-instoDMSorcloud
servicestosuitalmostanybusiness.
Forfreedownload,pleasevisit:
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Document
Capture
PRO

Summary

Key Features

Product Specifications

Compatibility

Details scanner models, drivers, and operating system compatibility for the software.

User Interface

Covers supported languages and display modes for the software's user interface.

Document Imaging

Lists supported file formats and barcode recognition capabilities for document capture.

Image Processing

Describes basic and advanced image enhancement features available in the software.

Output

Specifies job separation, folder creation, and file naming options for scanned documents.

Export Functions

Outlines connectors for DMS, cloud services, and other methods for exporting scanned data.

Overview

1. Function Description
2. Important Technical Specifications
3. Usage Features
4. Maintenance Features

The Epson Document Capture Pro is a software solution designed to streamline the process of digitizing paper documents and integrating them into Document Management Systems (DMS) and cloud storage repositories. It aims to boost productivity for businesses of all sizes by offering a comprehensive set of scanning, image processing, and export functionalities. The software is available for free download from Epson's website.

Function Description

Document Capture Pro serves as an intuitive interface for Epson business scanners, enabling users to capture, process, and export documents efficiently. It facilitates the conversion of physical documents into various digital formats, making them accessible for storage, retrieval, and workflow integration. The software supports a wide range of "scan-to" functions, including scan-to-cloud, scan-to-FTP, scan-to-SharePoint, and direct integration with DMS. It also offers advanced features for document separation, barcode recognition, and zonal OCR (Optical Character Recognition), which are crucial for automating document indexing and organization.

Important Technical Specifications

Compatibility:

• Models: WorkForce DS-30, GT-S55, and GT-S85 Series Epson business scanners.
• Driver: EpsonScan Twain driver.
• Operating Systems (OS): Windows XP (32-bit and 64-bit), Windows Vista (32-bit and 64-bit), and Windows 7 (32-bit and 64-bit).

User Interface:

• Languages: English, French, German, Italian, Spanish, Portuguese, Russian, Polish, Hungarian, Romanian, and Czech.
• Display Modes: Simplified and Advanced modes with a customizable toolbar.

Document Imaging:

• Supported File Formats: PDF, Searchable PDF, PDF/A, JPEG, BMP, TIFF, and Multi-TIFF.
• Barcode (1D & 2D) Support: UCP/EAN/JAN, ITF, CODE39, CODEBAR, CODE128, QR, and PDF147.
• Scanning Modes: Black & White (B/W), Greyscale, and Colour.
• High Compression PDF: Yes.
• Password Protected PDF: Yes.
• B/W TIFF Compression: CCIT Group4.
• Color/Greyscale TIFF Compression: LZW, JPEG(7).

Output:

• Job Separation: Automatic separation from barcode, Zonal OCR A & B, blank page, and fixed page.
• Folder Creation: Automatic creation from barcode, Zonal OCR A & B, date & time, and pre-defined prefix.
• File Naming: Automatic creation from barcode, Zonal OCR A & B, date & time, and pre-defined prefix.

Export Functions:

• Connectors: Email (MAPI, SMTP support), Local & network folder, FTP, Webfolder, Print (to Epson printers).
• DMS & Cloud Connectors: GoogleDocs, Evernote, and SharePoint.
• Other Capabilities: Export/import job list, Jobs log file, and Watched folders.

Usage Features

The Epson Document Capture Pro is designed for ease of use, catering to both beginners and advanced users.

• Intuitive Interface: The software features an intuitive interface that is quick to master, requiring no special training to get started.
• Versatile Scanning: It can be used with various Epson scanners for different needs. For instance, the WorkForce DS-30 mobile scanner is suitable for handling sales inquiries, contracts, or order forms in the field, while the GT-S55 and GT-S85 high-performance scanners are ideal for managing multiple pages and large batches of paper.
• Advanced Image Processing (Basic):
  • Auto-de-skew: Automatically corrects skewed documents.
  • Auto-rotation: Automatically rotates images to the correct orientation.
  • Auto-colour detection: Automatically detects and adjusts color settings.
  • Punch hole removal: Digitally removes punch holes from scanned images.
  • Undo rotation & de-skew: Allows users to revert rotation and de-skew actions.
• Advanced Image Processing (Advanced):
  • Advanced sorting features: Sorts documents by date, color, or type.
  • Manual document separation: Provides control over separating documents.
  • Zoom: Allows users to zoom in on documents for detailed inspection.
  • Horizontal and vertical split documents: Enables splitting documents into multiple parts.
  • Skip blank page: Automatically skips blank pages during scanning.
  • Multi-stream (GT-S55/85 Series only): Supports multi-stream scanning for enhanced efficiency.
  • Append/delete/replace pages: Allows for easy modification of scanned documents.
  • Addition of pages from file or scanner: Users can add pages from existing files or directly from the scanner (PDF addition is limited to scanned files).
• Boost Productivity: The software seamlessly integrates with almost all Document Management Systems and cloud services, enabling businesses to integrate paper documents into their digital workflows without additional cost.
• Customization: The software offers a customizable toolbar and allows for the registration of "Jobs Profiles" to quickly apply specific scanning and processing settings.
• Extensibility: Epson provides a Self Developer Kit to its partners, allowing users to add plug-ins to DMS or cloud services, tailoring the software to suit almost any business requirement.

Maintenance Features

While the document does not explicitly detail "maintenance features" in the traditional sense (e.g., cleaning schedules or troubleshooting guides for the software itself), the software's design inherently supports efficient document management, which can be considered a form of data maintenance.

• Jobs Profiles Registration: Users can save and register specific job profiles, ensuring consistent and repeatable scanning processes. This helps maintain uniformity in document digitization and organization.
• Jobs Log File: The software maintains a log file of jobs, which can be useful for tracking scanning activities, auditing, and troubleshooting.
• Watched Folders: The "Watched folders" feature allows the software to monitor specific folders for new documents, automating processing and export tasks, thereby contributing to a streamlined and low-maintenance workflow.
• Seamless Integration: By integrating seamlessly with DMS and cloud services, the software helps maintain an organized digital archive, reducing the need for manual sorting and retrieval of physical documents. This contributes to overall data integrity and accessibility.

Epson GT-S55N Specifications