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Epson RR-400W

Epson RR-400W
254 pages
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ES-C220/ES-C320W/RR-400W
User's Guide

Table of Contents

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Epson RR-400W Specifications

General IconGeneral
Optical Resolution600 dpi
Maximum Resolution1200 dpi
Duplex ScanningYes
ConnectivityWi-Fi, USB
InterfaceWi-Fi
Color Depth24-bit
Grayscale Depth8-bit
Scan DriversTWAIN, WIA, ICA
Supported Operating SystemsWindows, Mac
Light SourceLED
Document FeederAutomatic Document Feeder (ADF)

Summary

Product Basics

Product Features

Details special features like passport scanning, glass stain detection, and text enhancement.

Product Parts Locations

Guides users to identify all parts of the scanner, covering front, back, and inside.

Product Parts - Front

Identifies and labels the components located on the front of the scanner.

Product Parts - Back

Identifies and labels the components located on the back of the scanner.

Product Parts - Inside

Identifies and labels the internal components of the scanner.

Optional Accessories and Replacement Parts

Lists available optional accessories and replacement parts for the scanner.

Scanner Position

Explains how to adjust the scanner's position for optimal scanning of different originals.

Using the Control Panel

Instructions on operating the scanner's control panel and navigating its settings.

Control Panel Buttons and Lights

Explains the function of each button and the meaning of each indicator light on the control panel.

Changing Power and Sleep Timer Settings

Guides users on adjusting automatic power-off and sleep timer settings via software.

Available Software Overview

Provides a summary of the software applications available for use with the scanner.

Using the Epson Smart Panel Mobile App

Instructions on how to use the Epson Smart Panel mobile application for scanning.

Wi-Fi Networking

Network Security Recommendations

Provides essential advice for securing your wireless network and product.

Connecting to an Existing Wi-Fi Network

Step-by-step guide to connect the scanner to an established Wi-Fi network.

Restoring Default Network Settings

Instructions on how to reset the scanner's network settings to factory defaults.

Wi-Fi Direct (Simple AP) Mode Setup

Guides users on setting up a direct wireless connection without a router.

Connecting to a Mobile Device (AP Mode Setup)

Details how to connect a mobile device directly to the scanner using AP mode.

Setting Up Wireless Scanning with Smart Device

Explains how to configure wireless scanning using a smart device and the Epson Smart Panel app.

Wi-Fi Protected Setup (WPS)

Describes how to connect the product to a network using WPS.

Using WPS to Connect to a Network

Step-by-step instructions for connecting via WPS button.

Using WPS PIN Mode to Connect

Instructions for connecting the scanner using the WPS PIN method.

Setting Up Network Scanning

Guides on configuring the scanner for network scanning using software.

Determining the Products IP Address

Explains how to find the scanner's IP address for network setup.

Changing or Updating Network Connections

Information on modifying existing network connections or switching types.

Changing USB to Wi-Fi Connection

Steps to switch from a USB connection to a Wi-Fi connection.

Connecting to a New Wi-Fi Router

Instructions for updating Wi-Fi connection when changing routers.

Disabling Wi-Fi Features

How to turn off the scanner's Wi-Fi functionality.

Loading Originals

Scanner Positions

Explains the two scanning positions and supported original types.

Loading Originals in the Input Tray

Detailed steps for loading various originals into the input tray.

Loading Large Originals

Instructions for scanning large-sized documents, including folding requirements.

Loading Long Paper

Guidance on scanning long paper, noting speed differences.

Loading Passports

Instructions for scanning passports using a passport carrier sheet.

Loading Multiple Sizes of Originals

How to load different sized originals simultaneously into the input tray.

Loading Plastic and Laminated Cards

Steps for scanning plastic and laminated cards using the input tray.

Loading Special Originals

How to load thick, folded, or irregularly shaped originals using a carrier sheet.

Scanning

Starting a Scan

Provides methods to initiate a scanning job from the product or software.

Starting Scan from Scanner Button

Details how to start a scan using the physical start button on the scanner.

Scanning a Document in Epson ScanSmart

Step-by-step guide to scan documents using the Epson ScanSmart software.

Reviewing and Editing Scanned Images

Options for reviewing, editing, and reordering scanned images within the software.

Saving a Scan

Instructions on how to save scanned images to the computer in various formats.

Attaching a Scan to Email

How to attach scanned documents directly to an email.

Sending a Scan to a Cloud Service

Steps to upload scanned images to cloud storage services.

Printing a Scan

Guidance on printing scanned documents.

Saving Scan as Microsoft Office File

How to save scans in editable formats like Word or Excel.

Selecting Epson ScanSmart Settings

How to configure various settings within the Epson ScanSmart application.

Changing the Epson Product

Instructions for selecting the active scanner when multiple Epson products are connected.

Changing Scan Settings

Detailed steps for adjusting resolution, document size, and other scan parameters.

Software Settings for Special Originals

Specific software settings recommended for different types of special originals.

Changing File Name Settings

How to customize the naming convention for saved scan files.

Changing Save Settings

Options for configuring file formats and save locations for scanned images.

PDF and JPEG Save Options

Details on configuring save options for PDF and JPEG file formats.

Customizing Action Icons

How to personalize the quick action icons displayed on the software's main screen.

Scanning Using InvoiceReceipt Manager

Introduction to the Invoice/Receipt Manager software for data extraction.

Starting a Free Trial

How to activate a 30-day trial of the Receipt Manager software.

Hiding Receipt Manager Trial Icons

Steps to hide or display trial icons for the Receipt Manager feature.

Activating Receipt Manager

Instructions for purchasing and activating a license key for Receipt Manager.

Scanning Receipts and Using Receipt Manager

Comprehensive guide on scanning and managing receipts with the software.

Exporting InvoicesReceipts to QuickBooks

How to export scanned data to QuickBooks Online and Desktop.

Saving Receipts to Quicken or TurboTax

Procedures for saving receipt data in QIF, TXF, or CSV formats.

Selecting InvoiceReceipt Manager Settings

How to configure database, columns, and language settings for the manager.

Exporting or Importing InvoiceReceipt Database

Steps for backing up and restoring the Invoice/Receipt Manager database.

Changing Column Settings

How to customize which columns are displayed in the receipt list.

Changing Currency and Language Settings

How to set the currency and OCR language for the manager.

Importing Categories from QuickBooksQuicken

Guide on importing categories from accounting software into the manager.

Scan Resolution Guidelines

Explains how scan resolution affects quality and file size.

Starting Scan from Smartphone or Tablet

How to use the Epson Smart Panel app to scan from mobile devices.

Using Mopria Scan

Instructions for scanning using the Mopria Scan app on Android devices.

Scanning with AirPrint

How to scan wirelessly from Mac devices using AirPrint.

Cleaning and Transporting Your Product

Cleaning Your Product

General instructions for cleaning the exterior of the scanner.

Cleaning Inside Your Product

Detailed steps for cleaning the internal components, including rollers and glass.

Resetting Number of Scans After Cleaning

How to reset the scan count after cleaning the rollers.

Replacing the Rollers

Step-by-step guide for replacing the separation and pickup rollers.

Resetting the Roller Counter

How to reset the roller usage counter after replacement.

Transporting Your Product

Instructions on how to properly pack and move the scanner for transport.

Administering Your Product (ES-C320 WRR-400 W)

Accessing the Web Config Utility

How to access and use the scanner's web-based configuration interface.

Restricting Features Available for Users

How to manage user access and set administrator passwords.

Changing Administrator Password in Web Config

Steps to set or change the administrator password via the web interface.

Locking Control Panel Buttons using Web Config

How to disable control panel buttons through web configuration.

Disabling the External Interface

How to disable USB or other external connection interfaces.

Disabling Network Scanning

How to disable network scanning features via the web interface.

Disabling WSD Scan

How to disable the scanner's functionality as a WSD device.

Configuring Product Settings

How to configure various product settings using the Web Config utility.

Checking Status Information

How to view product status, network information, and usage data via Web Config.

Configuring Email Notification

How to set up email alerts for scanner events through Web Config.

Managing the Network Connection

How to check and update the scanner's network settings using Web Config.

Updating Firmware Using Web Config

How to update the scanner's firmware through the web interface or software updater.

Importing and Exporting Product Settings

How to save and load scanner configuration settings.

Exporting Settings Using Web Config

Steps to export the scanner's configuration settings to a file.

Importing Settings Using Web Config

Steps to import previously exported scanner configuration settings.

Using Your Product on a Secure Network

Guides on configuring security features for network operation.

Configuring Protocols and Services in Web Config

How to enable or disable network protocols and services via Web Config.

Protocol Settings

Details on configuring Bonjour, SLP, WSD, LLTD, LLMNR, and SNMP protocols.

Using a Digital Certificate

How to configure and use digital certificates for secure network communication.

About Digital Certification

Explains CA-signed and self-signed certificates and their use.

Obtaining and Importing CA-signed Certificate

Steps to create, submit, and import a CA-signed certificate.

CSR Setup Settings

Settings for configuring Certificate Signing Requests (CSR).

CSR Import Settings

Settings for importing Certificate Signing Requests (CSR).

Deleting a CA-signed Certificate

How to remove an imported CA-signed certificate.

Updating a Self-signed Certificate

How to update the self-signed certificate for the scanner.

Importing a CA Certificate

Steps to import a Certificate Authority (CA) certificate.

Deleting a CA Certificate

How to remove an imported CA certificate.

Configuring SSLTLS Communication

How to set up SSL/TLS for encrypted network communication.

Configuring SSLTLS Settings

Details on encryption strength and HTTP to HTTPS redirection.

Configuring Server Certificate

How to configure a server certificate for the product.

Configuring IPsecIP Filtering

How to configure IPsec/IP traffic filtering rules for network security.

About IPsecIP Filtering

Explains IPsec/IP filtering for network traffic control.

Configuring Default IPsecIP Filtering Policy

How to set the default policy for IPsec/IP filtering.

Configuring Group IPsecIP Filtering Policies

How to configure IPsec/IP filtering policies for specific groups.

IPsecIP Filtering Policy Settings

Details on access control, address, and port settings for filtering.

IPsecIP Filtering Configuration Examples

Provides examples of IPsec/IP filtering configurations.

Configuring IPsecIP Filtering Certificate

How to configure a certificate for IPsec/IP filtering.

Connecting Product to IEEE 802.1 X Network

How to connect the scanner to an IEEE 802.1X network.

Configuring an IEEE 802.1 X Network

Steps for configuring the scanner for IEEE 802.1X authentication.

IEEE 802.1 X Network Settings

Configuration options for IEEE 802.1X network settings.

Configuring Certificate for IEEE 802.1 X Network

How to configure a certificate for IEEE 802.1X network connection.

Using Epson Device Admin Configuration Software

How to use the Epson Device Admin software for network management.

Solving Problems

Scanner Light Status

Interprets scanner light indicators to diagnose issues.

Solving Scanning Problems

Troubleshooting common issues encountered during the scanning process.

Product Not Turning OnOff Unexpectedly

Solutions for power-related issues where the product turns on or off randomly.

Scanner Button Does Not Start Scanning

Troubleshooting steps when the scanner's start button fails to initiate scanning.

Scanning Software Not Operating Correctly

Solutions for issues where the scanning software is unresponsive or malfunctioning.

Cannot Start Epson Scan 2

Troubleshooting steps if the Epson Scan 2 application fails to launch.

Paper Feeding Problems

Solutions for issues related to how the scanner feeds documents.

Paper Jam Problems

Guidance on clearing paper jams from the scanner.

Paper Protection Not Working Correctly

Troubleshooting the Paper Protection feature if it malfunctions.

Scanning is Slow

Solutions for slow scanning performance.

Solving Network Scanning Problems

Troubleshooting common network scanning issues.

Cannot Scan Over a Network

Solutions for problems preventing scanning via a network connection.

Product Cannot Connect to Wireless RouterAccess Point

Steps to resolve issues connecting the scanner to a Wi-Fi network.

Cannot Access Web Config

Solutions for problems accessing the scanner's web configuration utility.

Forgot Administrator Password

What to do if the administrator password is forgotten.

Network Software Cannot Find Product on Network

Troubleshooting when network setup software cannot locate the scanner.

Solving Scanned Image Quality Problems

Solutions for common quality issues with scanned images.

Back of Original Image Appears in Scanned Image

How to fix issues where the back of the original appears in the scan.

Image is Distorted or Blurry

Solutions for scanned images appearing distorted or out of focus.

Characters Not Recognized During OCR

Troubleshooting OCR errors where characters are not recognized correctly.

Ripple Patterns Appear in Image

Solutions for moiré patterns appearing in scanned images.

Uneven Colors Appear in Scanned Image

How to resolve issues with uneven color distribution in scanned images.

Straight Lines Appear Crooked in Image

Solutions for straight lines in originals appearing crooked in scans.

Scanned Image is Cropped

How to fix scanned images that are cut off or cropped.

Streaks Appear in All Scanned Images

Solutions for vertical streaks appearing across all scanned images.

Cannot Solve Problems in Scanned Image

Steps to reset scanner driver settings when image problems persist.

Solving InvoiceReceipt Manager Problems

Troubleshooting issues related to the Invoice/Receipt Manager software.

Cannot Access Accounting Service

Solutions for problems connecting to an accounting service.

Cannot Import InvoiceReceipt Database

Troubleshooting issues with importing the manager's database.

License Key is Disabled

What to do if the license key is disabled or not recognized.

Checking Your Applications

Checking Applications for Windows

How to check installed applications on Windows operating systems.

Checking Applications for Mac OS

How to check installed applications on macOS operating systems.

Updating Applications and Firmware

Guidance on updating software applications and device firmware.

Updating Firmware via Epson Software Updater

How to update firmware using the Epson Software Updater utility.

Updating Firmware Without Internet Connection

Steps to update firmware using downloaded files via USB.

Updating Firmware Using Web Config

How to update firmware through the scanner's web configuration interface.

Resetting Epson Scan 2 Settings

How to reset Epson Scan 2 application settings to their defaults.

Uninstall Your Product Software

Instructions for removing scanner software from your computer.

Uninstalling Product Software - Windows

Steps to uninstall scanner software on Windows.

Uninstalling Product Software - Mac

Steps to uninstall scanner software on macOS.

Where to Get Help

Internet Support

Information on accessing online support resources and FAQs.

Speak to a Support Representative

Details on what information to have ready when calling Epson support.

Where to Get Help (Latin America)

Contact information and support options for users in Latin America.

Technical Specifications

Windows System Requirements

Lists the minimum Windows OS versions required for software compatibility.

Mac System Requirements

Lists the minimum macOS versions required for software compatibility.

General Specifications

Provides general details about the scanner's type, size, and paper handling.

Scanner Type and Pixels

Details the scanner's type, photoelectric device, and effective pixel resolution.

Document Size and Paper InputOutput

Specifies the supported document sizes and paper handling methods.

Scanning and Output Resolution

Details the scanning and output resolution capabilities of the scanner.

Color Depth and Interface

Information on color depth support and the interface type used.

Dimension Specifications

Lists the physical dimensions of the scanner in different positions.

Electrical Specifications

Details power consumption and AC adapter specifications.

Environmental Specifications

Lists operating and storage temperature and humidity requirements.

Network Interface Specifications (Wi-Fi)

Wi-Fi standards, frequency ranges, channels, and security protocols supported.

Wi-Fi Connection Modes

Information on Infrastructure and Wi-Fi Direct connection modes.

Wireless Security Protocols

Supported wireless security protocols like WEP, WPA2/3-PSK, and WPA2/3-Enterprise.

Security Protocols

Details on IEEE802.1X, IPsec/IP Filtering, SSL/TLS, and SNMPv3 security.

Network Features and IPv4 IPv6 Support

Lists network features and support for IPv4 and IPv6.

Safety and Approvals Specifications

Compliance and safety information, including FCC and IC regulations.

Notices

Important Safety Instructions

Crucial safety guidelines for setting up and using the product.

Wireless Connection Safety Instructions

Safety precautions specific to wireless network connections.

Notes on the Administrator Password

Information regarding the administrator password for product settings.

Restrictions on Copying

Legal limitations and cautions regarding copying various types of documents.

Default Delay Times for Power Management

Information on how power management settings affect sleep mode intervals.

Binding Arbitration and Class Waiver

Legal terms and conditions related to dispute resolution.

Trademarks

Lists registered trademarks and company names related to the product.

Copyright Notice

Legal information regarding copyright and reproduction of the manual's content.

libTIFF Software Acknowledgment

Acknowledgment for the use of libTIFF software library.

Note Concerning Responsible Use of Copyrighted Materials

Encourages users to respect copyright laws when using the product.

Copyright Attribution

Provides copyright attribution information for the product.

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