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HP 6940 series

HP 6940 series
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HP Deskjet 6940 series
User's guide
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HP 6940 series Specifications

General IconGeneral
Scan ResolutionUp to 1200 dpi
Duplex PrintingYes
FunctionsPrint, copy, scan
ConnectivityUSB 2.0, Ethernet, Wi-Fi
Wireless CapabilityYes, 802.11b/g/n
Mobile Printing CapabilityHP ePrint, Apple AirPrint
Network CapabilitiesYes
Media TypesPlain, photo, glossy, matte, envelopes, labels, cardstock
Weight7.7 kg
Supported Operating SystemsWindows
Print ResolutionUp to 4800 x 1200 optimized dpi (color), up to 1200 x 1200 rendered dpi (black)
Dimensions463.7 x 390 x 228.67 mm

Summary

Get started

Printer Features Overview

Overview of the printer's physical components and their functions for easier operation.

Buttons and Lights

Explanation of the printer's control buttons and indicator lights for status.

Paper Trays

Details on the printer's In tray and Out tray for paper loading and output.

Photo and Envelope Feeder

Instructions for using the specialized feeder for photos, envelopes, and cards.

Print Cartridges

Information on the types of print cartridges and how to use them for different print jobs.

Ink-Backup Mode

How the printer operates with a single print cartridge when one is empty or missing.

Automatic Paper-Type Sensor

Description of the sensor that automatically detects and optimizes settings for different paper types.

Quiet Mode

How to activate a feature that reduces printer noise for quieter operation.

Connect to the Printer

USB Connection

Instructions for connecting the printer to a computer using a USB cable.

Wired Ethernet Networking

Steps and information for connecting the printer to a wired network via Ethernet.

Bluetooth Wireless Printing

Guide for setting up and using the printer wirelessly via Bluetooth technology.

Print Photos

Print Borderless Photos

How to print photos that extend to the edges of the paper without margins.

Print Photos with a Border

Instructions for printing photos with a white border around the image.

HP Real Life Technologies

Using software features like red-eye removal and adaptive lighting for better photos.

Photo Print Cartridge

Details on using a dedicated cartridge for enhanced color photos and fade resistance.

Maximum DPI

Achieving the highest print resolution for detailed photo prints.

Advanced Color Settings

Adjusting saturation, brightness, and tone for specific color output.

Print Photos from a Digital Camera

Use a PictBridge Camera

Directly printing photos from a PictBridge-compatible digital camera via USB.

Use a Bluetooth Camera Phone

Printing photos wirelessly from a camera phone using Bluetooth.

Printing Tips

Printing Shortcuts

Using the Printing Shortcuts tab for quick access to common print settings.

Fast and Economical Printing

Tips for producing draft-quality printouts quickly and saving ink.

Select a Print Quality

Choosing between Fast Draft, Normal, Best, and Maximum dpi for print jobs.

Automatic Two-Sided Printing

How to automatically print on both sides of a page using an accessory.

Manual Two-Sided Printing

Steps for printing on both sides of a page manually.

Resize a Document

Printing documents on different paper sizes or scaling text and graphics.

Printer Software

Printer Properties Dialog Box

Using the main interface to select and configure various printing options.

Download Printer Software Updates

Procedure for updating the printer driver and software for the latest features.

Maintenance

Install Print Cartridges

Step-by-step guide for installing new or replacement print cartridges.

Align Print Cartridges

Process to ensure optimal print quality by aligning the print cartridges.

Clean Print Cartridges Automatically

How to clean print cartridges to resolve issues like missing lines or streaks.

View Estimated Ink Levels

Checking the approximate ink levels of installed print cartridges.

Manually Clean Print Cartridges

Detailed steps for cleaning the print cartridge contacts.

Printer Toolbox

Overview of the utility software for managing printer functions and settings.

Troubleshooting

Ethernet Problems

Solutions for issues encountered when connecting the printer via an Ethernet network.

Printer Does Not Print

Steps to diagnose and resolve issues when the printer fails to print.

Paper Jam

Instructions for safely removing paper jams from the printer.

Paper Mismatch

Resolving errors when selected paper size/type does not match loaded paper.

Print Cartridge Problems

Diagnosing and fixing issues related to incorrect or faulty print cartridges.

Photos Do Not Print Correctly

Troubleshooting steps for common photo printing quality issues like color problems.

Error Messages

Explanation and resolution for various error messages displayed by the printer.

HP Support Process

Information on how to contact HP support for further assistance.

Accessories

Automatic Two-Sided Printing Accessory (Duplexer)

Details on installing and enabling the duplexer for automatic two-sided printing.

250-Sheet Plain Paper Tray Accessory

Instructions for installing and using the optional accessory for increased paper capacity.

Auto Two-Sided Print Accessory with Small Paper Tray

Information on installing and using the accessory for two-sided printing and small media.

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