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Kyocera FAX System 12 User Manual

Kyocera FAX System 12
271 pages
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kyoceradocumentsolutions.com
FAX System 12
Operation Guide

Table of Contents

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Kyocera FAX System 12 Specifications

General IconGeneral
Paper Capacity50 sheets
Printing MethodThermal Transfer
CompatibilityG3
Modem Speed9.6 Kbps
Document Memory512 KB
Memory512 KB

Summary

Preface

About the FAX Operation Guide (this Guide)

Provides information about the operation guide itself, including its purpose and scope.

Structure of the guide

Outlines the organization of the operation guide, listing its chapters and their content.

Conventions Used in This Guide

Legal and Safety Information

Notice

Provides important notices related to the operation of the machine and safety.

Safety Conventions in This Guide

Explains the safety warnings and symbols used throughout the operation guide.

FCC PART 68 REQUIREMENTS

Details the equipment's compliance with FCC rules for telephone connections.

IMPORTANT SAFETY INSTRUCTIONS

Provides essential safety precautions for operating the telephone equipment.

Before Using the Fax Machine

Part Names and Functions

Identifies and explains the various parts of the fax machine.

Quick Setup Wizard

Guides the user through initial fax system configuration using a wizard.

Registering Destinations in the Address Book

Explains how to save frequently used fax destinations in the address book.

Registering Shortcuts

Describes how to register shortcuts for frequently used functions for quick access.

Sending Faxes

Basic transmission procedure

Explains the fundamental steps for sending a fax using the machine.

Methods For Entering the Destination

Details various methods for specifying the destination fax number.

FAX transmission functions

Configures various settings for fax transmission, such as original size and image quality.

Receiving Faxes

FAX Reception

Covers settings for receiving faxes automatically or manually.

Automatic Reception

Explains the process and features of automatic fax reception.

Manual Reception

Describes the procedure for manually receiving incoming faxes.

Fax reception functions

Details functions related to fax reception and printing methods.

Using Convenient Fax Functions

Memory Forwarding

Allows forwarding received faxes to other destinations or computers.

Forward Settings

Configures rules for forwarding received documents based on specific criteria.

FAX Box Function

Enables storing received originals in the machine's FAX Boxes for later access.

Polling Communication

Manages fax transmission controlled by the receiving machine (polling).

FAX Memory RX Box

Provides a box for receiving and storing faxes temporarily.

Encryption

Allows secure communication by encrypting fax data.

Using a Connected Telephone

Explains functions when a telephone is connected to the machine.

Sending Faxes from PC

Flow of Network FAX Sending

Describes the sequence for sending faxes from a networked PC.

Setup

Details the necessary preparation steps before using Network FAX.

Installing the FAX Driver

Provides instructions for downloading and installing the FAX driver software.

Basic Transmission

Explains the basic procedure for sending a fax from a PC.

Configuring the Driver Default Settings

Sets default transmission conditions like original size and resolution.

Changing Transmit Settings

Allows modification of transmit settings like destination selection.

Using Cover Pages

Explains how to attach and transmit a cover page with faxes.

Transmission Control

Monitors and terminates fax transmissions initiated from the PC.

Managing Jobs

Checking FAX Job History

Displays the history of send and receipt results for jobs.

Printing Administrative Reports (Result Report Setting)

Prints administrative reports for checking fax transmission results.

FAX RX Result Reports

Allows printing reports to confirm successful fax reception.

Activity Report (Outgoing FAX Report and Incoming FAX Report)

Provides reports on sent and received faxes, with automatic printout options.

Confirmation Screen of Destinations

Displays a confirmation screen for destinations before starting transmission.

Fax Settings

Default FAX settings

Explains the basic fax settings accessible through the system menu.

Transmission Restriction

Limits communication by restricting send/receive to registered parties.

Unusable Time

Sets a time period during which the machine will not print received faxes.

Account Management

Manages user access and job accounting for machine usage.

Optional Equipment

Internet FAX Kit(A) "Internet FAX Kit"

Introduces the optional Internet FAX Kit for sending and receiving faxes via the Internet.

Dual FAX

Describes the Dual FAX option for using two phone lines simultaneously.

Job Accounting Port Restrictions

Restricts access to specific ports when job accounting is enabled.

Internet Faxing (i-FAX)

What is i-FAX?

Explains the concept of i-FAX and its main features.

i-FAX Settings

Covers the configuration of SMTP and POP3 server settings for i-FAX.

i-FAX Default Settings

Details the default settings for enabling and configuring Internet faxing.

i-FAX transmission procedure

Provides a step-by-step guide for sending an i-FAX.

Checking the Send Status

Explains how to check the status of sent i-FAX jobs.

i-FAX Reception

Describes how the machine automatically receives and prints Internet faxes.

Troubleshooting

Indicators During Sending/Receiving Operation

Explains the meaning of indicators during fax operations.

Responding to an Attention Indicator Flashes

Provides guidance on actions to take when the attention indicator flashes.

Precautions When Turning Power OFF

Details essential precautions to take before turning off the machine's power.

Messages

Lists common error messages and their corrective actions.

Error Code List

Provides a list of error codes and their possible causes and actions.

Troubleshooting

Offers solutions for common problems encountered during machine operation.

Appendix

Character Entry Method

Explains how to enter characters using the on-display keyboard.

Specifications

Lists the technical specifications for the FAX function and Network FAX.

Menu Map

Provides a visual map of the machine's menu structure.

Received FAX Sizes and Paper Priority (Metric Model)

Details paper priority for received faxes based on size and orientation (Metric).

Received FAX Sizes and Paper Priority (Inch Model)

Details paper priority for received faxes based on size and orientation (Inch).

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