Panasonic KX-DT 321 - User Manual

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Setting up and using Voicemail
Logging into your voicemail box:
Press Open Mailbox, enter your password followed by # and
follow the prompts.
To access voicemail remotely:
From another phone on your system, Press Open Mailbox OR
From outside your system, call a phone number connected to your system.
When your voicemail system picks up enter # 6 * and your mailbox number .
Then enter your password followed by # .
You are now in your mailbox. Follow the mailbox prompts.
Access your mailbox administration
(this allows you to change your greetings, Password, Name, etc)
Login to your mailbox (see above)
Press 3 to enter Mailbox Management
Next step:
Press 1 to change Personal Greetings (this is the message that the caller hears
when they reach your mailbox)
Press 2 to change your Password
Press 3 to change your Name for the directory
Follow the prompts after each selection to ensure that you save the new info that you enter.
NOTE: It is always best to lift your handset and speak clearly into the handset when recording greeting.
.
How to set up message notification:
Login to your voicemail box. (see above)
Press 5 to set up messaging waiting notification.
Press 3 to add or change the phone or pager number to be notified for message waiting.
(Be sure to enter the line access code (generally “9”) in front of the phone number)
Follow prompts.
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Panasonic User Sheet
(KX-DT 321 Phone)
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4-WAY NAVIGATION KEY:
Up/Down Adjust volume while on a call (both handset & speaker)
Change the volume of your ringer.
Left/Right Call Logs, Personal/System/Extension Directories, Feature Access
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10 FIXED KEYS:
P
P
R
R
O
O
G
G
Used to program keys
INTERCOM Internal calls. Press Intercom button + Extension number or 1-touch
AUTO ANS/MUTE Auto Answer:If engaged it will answer ICM calls hands free
Mute: Used to mute the microphone of your speaker or your
handset during a phone call
AUTO DIAL/STORE Used for System / Personal speed dial & storing program changes
MESSAGE Used to leave a message waiting indication lamp or call back the
person that left you a message internally. Message waiting is indicated by a solid red light
on the top right corner of your phone.
REDIAL Redial the last number called
TRANSFER Used to transfer a call to another internal extension
FLASH/RECALL Used to disconnect the current call and make another without
hanging up. Also used as a CANCEL button while on-hook.
HOLD Used to place a call on hold
SP-PHONE Used for hands free operations (Speakerphone)
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Ring Tones: (9 to choose from)
To Program:
Press
P
P
R
R
O
O
G
G
Press the Line or INTERCOM 2 times (press up/down arrows to listen to tones)
Press AUTO DIAL/STORE to store the ring
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Summary

Voicemail Setup and Usage

Logging into Voicemail Box

Instructions for accessing the voicemail box by entering a password.

Accessing Voicemail Remotely

Steps to access voicemail from an external phone or line.

Voicemail Administration

Manage personal greetings, password, and directory name.

Message Notification Setup

Configure phone or pager number for message waiting alerts.

Phone Navigation and Key Functions

4-Way Navigation Key

Controls volume, ringer, and feature access.

10 Fixed Keys Functions

Details for keys like PROG, INTERCOM, AUTO ANSWER, etc.

Ring Tone Programming

Instructions for selecting and storing ring tones.

Call Management Features

Making External and Internal Calls

Procedures for initiating calls inside or outside the system.

Call Parking and Retrieval

How to park a call and retrieve it from another extension.

Call Transfer Procedure

Steps to transfer an active call to another extension.

Placing Calls on Hold

How to put an active call on hold and retrieve it.

Advanced Phone Features

Conference Call Setup

Guide to setting up multi-party conference calls.

Personal Speed Dial Programming

How to program and use personal speed dial numbers.

One Touch Dialing Programming

Steps to program one-touch speed dial buttons.

Panasonic KX-DT 321 Specifications

General

Brand	Panasonic
Model	KX-DT 321
Category	Telephone
Language	English