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Ricoh FAX5600L User Manual

Ricoh FAX5600L
269 pages
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OPERATOR’S MANUAL
RICOH FAX5600L
Please read all of these instructions and keep this manual by your machine.

Table of Contents

Other manuals for Ricoh FAX5600L

Questions and Answers:

Ricoh FAX5600L Specifications

General IconGeneral
Max Print Resolution600 x 600 dpi
Copy Resolution600 x 600 dpi
Modem Speed33.6 Kbps
Scan Resolution600 x 600 dpi
Paper Capacity250 sheets
FunctionsCopier, fax, printer, scanner
Printing TechnologyLaser
Fax Transmission Speed3 seconds per page
Fax Resolution200 x 200 dpi
Paper SizesA4
InterfaceUSB
Media SizeA4

Summary

Important Safety Instructions

Before You Send Your First Fax

Quick Dial, Speed Dial, and Group Dial

Methods for efficient number storage and dialing.

Routine Operation

Sending a Fax Message

Procedures for transmitting fax messages.

Receiving Fax Messages

Procedures for receiving incoming fax messages, including modes.

Unacceptable Document Types

Guidelines for document preparation before sending.

Immediate Transmission

Sending faxes directly without memory storage.

Memory Transmission

Sending faxes via machine memory.

Possible Problems During Operation

Troubleshooting common issues during faxing.

Advanced Features

Networking

Features for distributing fax messages over networks.

Transfer Request Feature

Sending messages to multiple destinations via a transfer station.

Looking After the Machine

Solving Problems

Check Indicators and Display Panel

How to interpret indicators and display messages for errors.

Document Jams

Steps to clear jams in the document feeder.

Clearing a Document Jam

Detailed instructions for removing jammed documents.

Adjusting the Document Feeder

Adjusting the feeder mechanism for different paper types or issues.

Copy Jams

Procedures for clearing jams in the copy function.

Cassette Entrance Jams

Steps to clear jams at the paper cassette entrance.

Inside the Machine Jams

Steps to clear paper jams within the machine's internal path.

Copy Feed-out Area Jams

Steps to clear paper jams in the output area.

Lower Cassette Entrance Jams

Steps to clear jams in the lower cassette paper path.

Communication Problems

Troubleshooting fax communication failures.

Operating Difficulties

Solutions for general operational problems.

Displayed Error Messages

Explanations for error messages shown on the display.

Error Codes

Listing of error codes and their possible causes.

Calling the Service Station

How to initiate a service report transmission.

Sending a Service Report

Procedure to send a service report to the technician.

Specifications

Table of Specifications

Detailed technical data for the machine.

How to Use This Manual

General Precautions

Key safety and operational guidelines to follow.

Before You Send Your First Fax

Steps required before sending the first fax.

Routine Operation

Daily use features and settings.

Solving Problems

Troubleshooting common issues and error messages.

Storing Telephone Numbers

Storing Names and Labels

If You Make a Mistake

On/Off Switches and User Parameters

On/Off Switches

How to enable or disable major machine features.

User Parameter Settings

Switch 00 - Home Position Settings

Configuration of default settings for various functions.

User Parameter Switches

General Precautions

Power and Grounding

Instructions for safe power connection and grounding.

Operating Precautions

Safety measures during machine operation.

General Advice

General advice on modifications and power disconnection.

Guide to Components

Operation Panel

Installing the Machine

Location Guidelines

Guidelines for choosing an optimal installation site.

Connecting the Machine

Instructions for connecting the machine to power and phone lines.

Before You Send Your First Fax

Items to Program First

Essential initial setup steps for fax operation.

Date and Time Settings

Setting the machine's internal clock and daylight saving.

Terminal Identification Setup

Setting up identifiers like RTI, TTI, and CSI for communication.

Telephone Line Type Configuration

Configuring the correct dialing signal type.

Quick Dial, Speed Dial, and Group Dial

Quick Dial and Speed Dial

Details on using speed and quick dial features.

Groups for Dialing

Procedures for organizing numbers into groups for broadcasting.

Programming Quick Dial

Programming a New Quick Dial

Step-by-step guide to storing new quick dial entries.

Editing a Quick Dial

Procedures for modifying existing quick dial entries.

Erasing a Quick Dial

Procedures for deleting quick dial entries.

Programming Speed Dials

Programming a New Speed Dial

Step-by-step guide to storing new speed dial entries.

Editing a Speed Dial

Procedures for modifying existing speed dial entries.

Erasing a Speed Dial

Procedures for deleting speed dial entries.

Programming Groups

Entering Group Programming Mode

Steps to access and select groups for programming.

Storing Numbers in a Group

How to add phone numbers to a group.

Checking Group Numbers

Viewing numbers currently stored in a group.

Storing a Group Label

Adding a descriptive label to a group.

Storing a Group Transfer Station

Designating a group transfer station for network operations.

Erasing the Group

Procedures for deleting a group and its contents.

Limits on Stored Telephone Numbers

Dealing with Junk Fax Mail

Transmission

Storing a Keystroke Program

How to save a sequence of operations.

Erasing a Program

Procedures for deleting stored programs.

Confidential Transmission

Sending messages securely with recipient ID.

Auto Document Feature

Storing and sending frequently used pages automatically.

Storing an Auto Document

How to save a page as an auto document.

Labeling an Auto Document

Adding a label to an auto document.

Using an Auto Document

How to send a fax using a stored auto document.

Erasing an Auto Document

Procedures for deleting auto documents.

Restricting Access to the Machine

Using personal codes to limit machine access.

Programming Personal Codes

Setting up personal codes for users.

Storing a Personal Code

Steps to store a personal code, name, and confidential ID.

Editing or Erasing a Personal Code

Modifying or deleting personal code entries.

Switching on Restricted Access

Enabling the feature to require personal codes for operation.

Making a Secure Transmission

Procedure for initiating a secure fax transmission.

ECM and Page Retransmission

Improving transmission reliability over poor lines.

Reception

Confidential Reception

Receiving confidential messages securely.

Storing a Confidential ID

Setting a confidential ID for secure message access.

Printing a Confidential Fax Message

Retrieving and printing confidential messages.

Memory Lock

Protecting stored fax messages with an ID.

Switching Memory Lock On/Off

Enabling or disabling the memory lock feature.

Printing from Memory Lock

Retrieving messages protected by memory lock.

Authorized Reception

Specifying which senders are allowed to transmit.

Programming Authorized Senders

Adding specific sender identifiers for authorization.

Switching Authorized Reception On/Off

Enabling or disabling the authorized reception feature.

Forwarding Feature

Redirecting incoming faxes to other machines.

Programming the Forwarding Feature

Setting up destinations and rules for forwarding.

Editing the Forwarding Feature

Modifying or deleting forwarding settings.

Switching Forwarding On/Off

Enabling or disabling the forwarding feature.

Programming Cassette Selection

Setting up rules for sender-based cassette selection.

Switching Cassette Selection On/Off

Enabling or disabling the cassette selection feature.

Other

File Retransmission

Resending stored fax messages.

Erasing a File from Memory

Deleting stored files from memory.

User Function Keys

Programming keys for quick access to features.

Storing a User Function Code

Assigning a function to a user key.

Storing a Function Program

How to save a function sequence to a user key.

Using a Function Program

Executing a stored function program.

Deleting a Function Program

Removing a stored function program.

Using OMR Sheet for Fax Message

Sending faxes using instructions marked on an OMR sheet.

Using OMR Sheet to Program Machine

Programming machine settings via OMR sheet.

Programming Power Saver Timers

Setting timers for the power saver feature.

Switching Power Saver On or Off

Enabling or disabling the power saver function.

Automatically Printed Reports

TCR (Transmission Confirmation Report)

Detailed report of each communication attempt.

Error Report

Details unsuccessful transmissions and their causes.

User Maintenance Procedures

User Maintenance Table

Lists components requiring regular cleaning and maintenance.

Appendix C. ISDN G4 Option Type 90

Transmission Procedure (ISDN G4)

Procedure for sending faxes with the ISDN G4 option.

Storing a Telephone Number (ISDN G4)

Storing numbers using Quick Dial/Speed Dial with G3/G4 selection.

Troubleshooting ISDN G4

General troubleshooting guidance for ISDN G4.

Call Progress Signals (CPS)

Interpreting call progress signals and error messages.

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