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Ricoh IM 3500 Series User Manual

Ricoh IM 3500 Series
400 pages
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For safe and correct use, be sure to read Safety Information before
using the machine.
For information not found in this manual,
see the online manuals available on our
web site (https://www.ricoh.com/) or via the
control panel.
Legal and Contact Information
Specifications for the Machine
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
About This Manual
User Guide
Selected Version

Table of Contents

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Questions and Answers:

Ricoh IM 3500 Series Specifications

General IconGeneral
Print Speed (Black)35 ppm
Print Resolution1200 x 1200 dpi
Memory2 GB
ConnectivityUSB 2.0, Ethernet
Supported Operating SystemsWindows, Mac, Linux
CompatibilityRicoh IM 3500 Series
TypeLaser Printer
FunctionPrint, Copy, Scan

Summary

Getting Started

Turning On and Off the Power

Instructions on how to turn the machine on and off, including important notes on power management.

How to Use the Copy Screen

Explains the two types of Copy screens: Standard View and Full View.

How to Use the Fax Screen

Explains the five functions and settings available on the Fax screen.

How to Use the Scanner Screen

Explains the five functions and settings on the Scanner screen.

Registering Frequently Used Settings as a Program

Explains how to register combinations of Copy, Fax, or Scanner settings as programs for quick recall.

Logging In from the Control Panel

Explains the authentication process required before operating the machine.

Copy

Basic Procedure for Copying Documents

Step-by-step guide to making copies using the exposure glass or ADF.

Interrupting the Current Copy to Copy Another Original

Explains how to pause the current copy job to scan and copy a different original (Interrupt mode).

Making Enlarged or Reduced Copies

Details methods for enlarging or reducing originals during copying.

Specifying a Copy Ratio or Size

Explains how to specify a custom copy ratio or size for enlargement/reduction.

Enlarging or Reducing According to the Paper Size

Explains how to enlarge or reduce originals to fit a specified paper size (Scale to Paper Size).

Duplex Copying

Explains how to copy two 1-sided pages or one 2-sided page onto both sides of a single sheet.

Combining and Copying a Multi-page Original onto a Single Sheet of Paper

Explains how to print multiple pages on one sheet at a reduced size to save paper.

Copying onto Envelopes

Instructions for loading and printing envelopes using bypass or paper trays.

Fax

Basic Procedure for Transmitting Faxes

Step-by-step guide for scanning an original and transmitting it via fax.

Specify the destination

Details how to enter fax numbers manually, from history, or via the address book.

Registering Fax Numbers in the Address Book

Guides on registering destinations and send conditions in the address book for easy faxing.

Displaying a Preview before Sending a Fax

Describes how to preview scanned documents on the machine display before sending a fax.

Print

Installing the Printer Driver by Using Device Software Manager Installer

Guide to installing printer drivers using Device Software Manager for Windows.

Installing Device Software Manager from the CD-ROM

Instructions for installing Device Software Manager from the product's CD-ROM.

Installing Device Software Manager from the Downloaded File

Instructions for installing Device Software Manager from a downloaded file.

Installing the Printer Driver for Network Connection (Windows)

Steps to install the printer driver over a network connection on Windows.

Installing the PCL 6 Printer Driver from the CD-ROM

Guide to installing the PCL 6 printer driver from the CD-ROM.

Installing the PostScript 3 Printer Driver from the CD-ROM

Guide to installing the PostScript 3 printer driver from the CD-ROM.

Installing the PCL 6/PostScript 3 Printer Driver from the Downloaded File

Instructions for installing PCL 6/PostScript 3 drivers from a downloaded file.

Installing the Printer Driver for Windows

General instructions for installing printer drivers on Windows.

Installing the Printer Driver for Network Connection (macOS)

Guide to installing the printer driver over a network connection on macOS.

Installing the PPD file

Instructions for installing the PPD file (printer driver) under macOS.

Registering the Machine in [Printers & Scanners]

Steps to register the machine in macOS system preferences for printing.

Basic Procedure for Printing Documents

Explains how to specify printer settings and print a document from a computer.

Printing a Document in Windows

Step-by-step guide for printing documents from Windows applications.

Printing a Document in macOS

Step-by-step guide for printing documents from macOS applications.

Printing on Both Sides of Paper

Explains how to specify 2-sided printing in the printer driver.

Specifying 2-sided Print (Windows)

Details how to set 2-sided printing in Windows using the printer driver's Basic tab.

Specifying 2-sided Print (macOS)

Details how to set 2-sided printing in macOS using the printer driver's Layout menu.

Combining and Printing Multiple Pages on a Single Sheet of Paper

Explains how to print multiple pages on one sheet at a reduced size.

Printing on Envelopes

Instructions for loading and printing envelopes using bypass or paper trays.

Printing on Envelopes Loaded on the Bypass Tray

Steps for loading and printing envelopes in the bypass tray.

Printing on Envelopes Loaded in the Paper Tray

Steps for loading and printing envelopes in the paper tray.

Printing Documents Stored in the Printer from the Control Panel

Instructions for printing documents stored on the machine via Quick Print Release.

Printing from a USB Flash Memory Device or SD Card Directly

Guides on printing files stored on external memory devices like USB drives or SD cards.

Printing from a Memory Storage Device or Scan Application

Explains how to print files from storage devices or scan applications.

Scan

Scanning Documents and Sending the Scanned Data by E-mail

Guide to scanning documents and sending them as email attachments.

Basic Procedure for Sending an E-mail

Step-by-step instructions for sending scanned documents via email.

Scanning Documents and Sending the Scanned Data to a Folder

Guide to scanning documents and sending them to a shared computer folder.

Confirming the Computer Information (Windows)

Details how to confirm computer information needed for shared folder setup in Windows.

Creating a Shared Folder (Windows)

Step-by-step instructions for creating a shared folder on a Windows computer.

Creating a Shared Folder (macOS)

Step-by-step instructions for creating a shared folder on a macOS computer.

Registering the Created Shared Folder in the Address Book

Guides on registering a created shared folder into the machine's address book.

Basic Procedure for Performing Send to Folder

Step-by-step guide for sending scanned data to a folder.

Scanning an Original with Suitable Quality and Density

Specifies scan quality, density, and resolution for scanned data.

Specifying the File Type or File Name When Scanning a Document

Sets the file type (PDF, TIFF, JPEG) and file name for scanned documents.

Document Server

Storing Documents in Document Server

Explains how to store scanned documents in the machine's document server.

Printing Documents in Document Server

Explains how to print documents stored in the document server.

Printing a Document with the Settings Specified When Scanned

Prints documents using the original scan settings, with options to change them.

Web Image Monitor

Using Web Image Monitor

Introduces Web Image Monitor for checking machine status and settings via a web browser.

Accessing to Web Image Monitor

Provides instructions on how to access Web Image Monitor by entering the machine's IP address.

Adding Paper and Toner

Loading Paper into the Paper Tray

Provides instructions on loading paper into various paper trays of the machine.

Loading Paper into Tray 1 to 4

Detailed steps for loading paper into Trays 1 through 4, including fence adjustments.

Loading Paper into the Bypass Tray

Instructions for loading paper, transparencies, and labels into the bypass tray.

Loading Paper into Tray 3 (LCT)

Explains how to load paper into Tray 3 (Large Capacity Tray).

Loading Paper into the Large Capacity Tray (LCT)

Instructions for loading paper into the Large Capacity Tray (LCT).

Recommended Paper Sizes and Types

Lists recommended paper sizes and types for different trays.

Thick Paper Orientation and Recommended Status

Recommendations for loading thick paper, including paper grain direction.

Envelope Orientation and Recommended Status

Guides on placing originals and loading envelopes according to their shape and orientation.

Loading Orientation-fixed Paper or Two-sided Paper

Guides on confirming paper settings for letterhead or two-sided printing.

Copying onto Letterhead Paper

Details settings and procedures for copying onto letterhead paper.

Printing onto Letterhead Paper Using the Printer Driver

Instructions for printing onto letterhead paper using the printer driver.

Recommended Original Size and Weight

Lists recommended sizes and weights for originals to be scanned.

Replacing the Toner

Provides instructions and precautions for replacing the toner cartridge.

Precautions When Storing Toner

Safety precautions for storing toner cartridges.

Precautions When Replacing the Toner

Safety precautions to follow when replacing toner cartridges.

Replenishing the Staples

Instructions on how to replenish staples for the finisher.

Replacing the Waste Toner Bottle

Guides on how to replace the waste toner bottle when it is full.

Precautions When Replacing the Waste Toner Bottle

Safety precautions to follow when replacing the waste toner bottle.

Troubleshooting

Alert Sounds

Explains various alert sounds, their conditions, and solutions.

Checking the Indicators, Icons, and Messages on the Control Panel

How to interpret and respond to status indicators, icons, and messages on the control panel.

When the [Check Status] Indicator is lit or flashing

Explains the meaning of the flashing [Check Status] indicator and how to resolve the issue.

When the Machine Cannot Be Operated

Addresses issues where the machine is unresponsive or cannot be operated.

When the Machine Does Not Respond Correctly to an Operation on the Control Panel

Troubleshooting steps for when the control panel does not respond as expected.

When a Message Appears and the Machine Cannot Be Operated

Explains messages that appear when the machine cannot be operated.

When a Message Appears While Using the Copy Function

Lists messages that appear during copy operations and their solutions.

When a Message Appears While Using Document Server

Lists messages that appear when using the Document Server function and their solutions.

Messages that Appear When the Machine Cannot Connect to the Network

Troubleshooting network connectivity issues for fax functions.

When a Message Appears While Using the Fax Function

Lists messages related to network communication failures in fax functions and their solutions.

When a Message Appears While Using the Printer Function

Lists messages encountered during printer operations and their solutions.

Specifications for The Machine

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