Ricoh MP 3554G - Page 154

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6. Scan

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Table of Contents3
How to Read the Manuals9
Symbols Used in the Manuals9
Model-Specific Information10
Names of Major Features11
What You Can Do with this Machine13
Searching by What You Want to Do13
Reducing My Costs13
Using Scanned Files on the Computer14
Registering Destinations15
Operating the Machine more Effectively16
What You Can Do with this Machine17
Customizing the [Home] Screen17
Making Copies Using Various Functions18
Printing Data Using Various Functions19
Utilizing Stored Document19
Sending and Receiving Faxes Without Paper20
Sending and Receiving Faxes Via the Internet22
Sending and Receiving Faxes by Using the Machine Without Fax Unit Installed23
Using the Facsimile and the Scanner in a Network Environment24
Embedding Text Information in Scanned Files24
Preventing Information Leakage (Security Functions)25
Centrally Controlling Scan Conditions and Distribution26
Monitoring and Setting the Machine Using a Computer26
Preventing Unauthorized Copying27
Getting Started29
Guide to Names and Functions of Components29
Guide to Components (Mainly Europe)29
Guide to Components (Mainly Asia)32
Guide to Components (Mainly North America)35
Guide to Functions of the Machine's Options39
Guide to Functions of the Machine's External Options39
Guide to the Names and Functions of the Machine's Control Panel (When Using the Standard Operation Panel)58
Guide to the Names and Functions of the Machine's Control Panel (When Using the Smart Operation Panel)61
Changing the Display Language63
Changing the Display Language (When Using the Smart Operation Panel)63
How to Use the [Home] Screen (When Using the Standard Operation Panel)64
Adding Icons to the [Home] Screen (When Using the Standard Operation Panel)65
How to Use the [Home] Screen (When Using the Smart Operation Panel)70
Adding Icons to the [Home] Screen (When Using the Smart Operation Panel)71
Registering Functions in a Program75
Example of Programs78
Turning On/Off the Power81
Turning on the Main Power81
Turning off the Main Power81
Logging in the Machine82
When the Authentication Screen Is Displayed82
User Code Authentication Using the Control Panel82
Logging in Using the Control Panel (When Using the Standard Operation Panel)82
Logging in Using the Control Panel (When Using the Smart Operation Panel)83
Logging out Using the Control Panel (When Using the Standard Operation Panel)84
Logging out Using the Control Panel (When Using the Smart Operation Panel)84
Placing Originals85
Placing Originals on the Exposure Glass (Mainly Europe)85
Placing Originals on the Exposure Glass (Mainly Asia)85
Placing Originals on the Exposure Glass (Mainly North America)86
Placing Originals in the Auto Document Feeder87
Copy89
Basic Procedure89
Auto Reduce / Enlarge91
Duplex Copying93
Specifying the Original and Copy Orientation95
Combined Copying97
One-Sided Combine98
Two-Sided Combine99
Copying Onto Custom Size Paper from the Bypass Tray102
Copying Onto Envelopes103
Copying Onto Envelopes from the Bypass Tray103
Copying Onto Envelopes from the Paper Tray104
Sort105
Changing the Number of Sets106
Storing Data in the Document Server108
Fax109
Basic Procedure for Transmissions (Memory Transmission)109
Sending Originals Using the Exposure Glass (Memory Transmission)111
Registering a Fax Destination112
Deleting a Fax Destination113
Transmitting While Checking Connection to Destination (Immediate Transmission)115
Sending Originals Using the Exposure Glass (Immediate Transmission)116
Canceling a Transmission118
Canceling a Transmission before the Original Is Scanned118
Canceling a Transmission While the Original Is Being Scanned118
Canceling a Transmission after the Original Is Scanned119
Storing a Document121
Sending Stored Documents122
Printing the Journal Manually124
Print125
Quick Install125
Displaying the Printer Driver Properties126
Standard Printing127
When Using the PCL 6 Printer Driver127
Printing on both Sides of Sheets128
When Using the PCL 6 Printer Driver128
Types of Two-Sided Printing128
Combining Multiple Pages into Single Page129
When Using the PCL 6 Printer Driver129
Types of Combine Printing129
Printing on Envelopes131
Configuring Envelope Settings Using the Control Panel131
Printing on Envelopes Using the Printer Driver132
Saving and Printing Using the Document Server133
Storing Documents in Document Server133
Managing Documents Stored in Document Server134
Scan135
Basic Procedure When Using Scan to Folder135
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information136
Registering an SMB Folder138
Deleting an SMB Registered Folder142
Entering the Path to the Destination Manually143
Basic Procedure for Sending Scan Files by E-Mail144
Registering an E-Mail Destination145
Deleting an E-Mail Destination147
Entering an E-Mail Address Manually148
Basic Procedure for Storing Scan Files149
Checking a Stored File Selected from the List150
Specifying the File Type152
Specifying Scan Settings153
Document Server155
Storing Data155
Printing Stored Documents157
Web Image Monitor159
Displaying Top Page159
Adding Paper and Toner161
Loading Paper161
Precautions for Loading Paper161
Loading Paper into Paper Trays161
Loading Paper into the Bypass Tray162
Printing from the Bypass Tray Using the Printer Function164
Loading Paper into Tray 3 (LCT)168
Loading Paper into the Large Capacity Tray (LCT)170
Loading Orientation-Fixed Paper or Two-Sided Paper171
Recommended Paper174
Recommended Paper Sizes and Types174
Adding Toner185
Sending Faxes or Scanned Documents When Toner Has Run out186
Disposing of Used Toner187
10. Troubleshooting189
When a Status Icon Is Displayed189
When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing190
When the Machine Makes a Beeping Sound192
When You Have Problems Operating the Machine193
When Multiple Functions Cannot be Executed Simultaneously197
Messages Displayed When You Use the Copy/Document Server Function199
Messages Displayed When You Use the Facsimile Function203
When Network Setting Problems Occur204
When the Remote Fax Function Cannot be Used210
Messages Displayed When You Use the Printer Function213
Messages Displayed on the Control Panel When You Use the Printer Function213
Messages Printed on the Error Logs or Reports When You Use the Printer Function216
Messages Displayed When You Use the Scanner Function227
Messages Displayed on the Control Panel When You Use the Scanner Function227
Messages Displayed on the Client Computer237
When Other Messages Appear243
When There Is a Problem Scanning or Storing Originals245
When the Home Screen Cannot be Edited (When Using the Standard Operation Panel)245
When the Address Book Is Updated246
When Data Cannot be Sent Due to a Problem with the Destination247
When the Machine Cannot be Operated Due to a Problem with the User Certificate247
When Problems Occur While Logging in249
When the User Lacks Privileges to Perform an Operation249
When the LDAP Server Cannot be Used250
11. Information for this Machine251
Information on Environmental Regulations251
ENERGY STAR Program251
Energy Saving Functions251
User Information on Electrical and Electronic Equipment (Mainly Europe)254
Environmental Advice for Users (Mainly Europe)256
Index259

Ricoh MP 3554G - Page 154

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