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Page 26
Savin C2525
Background
Ever since MFPs started including hard
drives, manufacturers have looked for ways
to offer more and more on-demand docu-
ment facilities.
The most basic is the ability to store a document on the
device for instant reprinting from the walk-up interface.
Virtually all manufacturers offer this level of print-on-
demand capability. Most allow users to store, copy, and
print. Some also include scan and fax documents into the
mix.
Are All Documents the Same?
The way different document function types are stored and
the way in which they can be reused at a later date cre-
ate some issues due to the file format in which the func-
tion operates. Copy is usually done in a compressed pro-
prietary format, fax in TIFF, and scan in TIFF/PDF or
JPEG as selected by the user.
When users look to reuse the files, they are often limited
to the same function as it was created in.
Do All Devices Offer the Same Capabilities?
There is much differentiation between products and
manufacturers in this area. Those interested in print on
demand should look carefully at the functionality offered
by each manufacturer.
Areas of differentiation include the range of finishing or
output control the user can place upon a reprint-on-
demand job; whether more than one stored job can be
combined and treated as a single print file; the ability to
view, manage and share stored documents using desk-
top applications; the complexity of the filing system in
place; and the ease at which users can search for docu-
ments.
The Future
Increasing security concerns may result in more compa-
nies using data overwrite kits. This would put an end to
the print on demand capability of such devices. For those
still looking for a fast reprint capability, the answer may
be external media ports such as USB memory sticks,
digital camera SD cards, or volatile memory storage.
Savin Document Server
Savin has been an innovator and leader in the field of
print on demand in MFPs for many years, ever since the
introduction of its Document Server technology.
Document Server takes advantage of the large hard drive
storage facility providing walk up, desktop and remote
users with the ability to store documents for future use.
While some manufacturers are introducing their first print-
on-demand capability, Savin is now several generations
deep into print on demand, a factor that shows as soon
as you start to use the feature.
Documents can be stored in any of the four core
functions of the device: Copy, Print, Fax, and Scan. The
Copy and Print modes store documents in a proprietary
image format that allows the files to be reprinted at the
device. The documents cannot be not forwarded via fax
or scanned to other destinations unless they are
converted from the proprietary file format with Savin’s file
format converter.
Fax and Scan, however, store documents in industry
standard TIFF-F (fax), PDF, JPEG, and TIFF (scan) that
allows the files to be forwarded instantly either by a walk-
up user or a desktop user. This valuable feature allow
commonly used large documents to be sent out without
the user having to reprocess the document, saving time
and money.
Documents can be stored with a generic naming
convention, named by the user at the time of saving, or
renamed from generic to personal at any time after
storage. This allows for easy search and retrieval of
documents at a later date. Documents can also be stored
with a user name, further aiding the search process.
Documents can be viewed and reprinted using the large
color touch screen, or from the desktop using either the
Web browser or Savin’s desktop utility DeskTopBinder.
From any of these access points, users can view
thumbnails of the images thus eliminating printing the
wrong document, a risk with generic file format
processes.
Document Server also allows users to merge multiple
documents together to create a single print job that can
then be printed with finishing applied.
Permission levels can also be applied to individual
documents providing users with no access, read only, or
edit capabilities as required.
Print On Demand
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